Objectives

The primary objective of this tender is to diagnose and restore the functionality of two non-operational split-unit air conditioning systems located at the Butterworth Magistrate Court in Mthatha. The aim is to ensure reliable climate control to support uninterrupted judicial operations.

Scope of Work

The successful bidder will execute the complete repair cycle at the specified site (PRD 2 Building, 5th Floor, Corner Sutherland Street, Mthatha). The scope encompasses:

• On-site diagnostic assessment of both split-unit air conditioners.
• Procurement and supply of all necessary replacement parts, fittings, and consumables.
• Execution of repairs, including electrical component servicing, compressor/fan motor checks, and refrigerant management.
• Post-repair testing, commissioning, and verification of optimal cooling performance.
• Provision of a warranty or guarantee covering labour and replaced components for a defined period.

Technical Requirements

Although the advertisement does not list detailed engineering specifications, bidders must adhere to standard industry and regulatory benchmarks for HVAC repairs:

• Compliance with national electrical safety standards and wiring regulations.
• Adherence to environmental legislation governing refrigerant handling, recovery, recycling, and safe disposal.
• Utilisation of manufacturer-approved spare parts and calibrated diagnostic equipment.
• Capability to operate within a secure government facility, following site-specific health, safety, and access protocols.
• Submission of a clear methodology, work schedule, and quality assurance plan upon contract award.

Skills Requirements

Bidders must demonstrate sufficient technical capacity and qualified personnel:

• Employment of certified HVAC technicians with documented experience in split-unit air conditioner diagnostics and repair.
• Holding of recognised trade qualifications or equivalent professional certifications in refrigeration and air conditioning.
• Valid licensing or authorisation to legally handle, recover, and recharge refrigerants.
• Proficiency in troubleshooting electrical and mechanical faults specific to residential/commercial split systems.
• Project management capability to coordinate site visits, part deliveries, and installation with minimal disruption to court proceedings.

Evaluation Criteria & Key Terms

This tender utilises an 80/20 point scoring system, a standard South African public procurement evaluation framework. Eighty percent of the total score is allocated to price competitiveness, while twenty percent covers preference points based on functional requirements and transformation metrics. Bidders must achieve a minimum Broad-Based Black Economic Empowerment (BBBEE) Level 1 rating to qualify for further evaluation. The submission deadline is 23 September 2026 at 11:00 AM.