Objectives

The primary objective is to modernize and refresh the network infrastructure at the Marburg Middle Building under the Ugu District Municipality. The project aims to upgrade connectivity standards, ensure reliable data transmission, and safely relocate server equipment while adhering to municipal supply chain management regulations and preferential procurement frameworks.

Scope of Work

The successful bidder will be responsible for the following deliverables:

• Replacement of all existing network points with Category 6 cabling throughout the Marburg Middle Building.
• Relocation of the current server rack to a newly installed rack.
• Supply and delivery of all required network accessories, including a 24-port patch panel.

Technical Requirements

• All network cabling must meet industry-standard specifications for Cat 6 performance and durability.
• Server rack relocation must be executed with minimal downtime and ensure secure handling of hardware and data integrity.
• Supplied accessories must be compatible with standard enterprise networking environments.
• Bids must be submitted using official municipal forms, sealed, correctly endorsed with the reference number, and delivered before the stipulated deadline. Late, incomplete, or improperly formatted submissions will be rejected.
• A compulsory site briefing is mandatory for all prospective bidders prior to execution.
• Bidders must provide valid proof of tax compliance, company registration, and adherence to municipal supply chain protocols. Missing or uncertified documentation results in automatic disqualification.

Skills & Qualifications Requirements

While explicit trade certifications are not detailed in the tender, successful contractors must demonstrate proven experience in structured cabling installation, server hardware migration, and network infrastructure deployment. Required competencies include proficiency in Cat 6 termination, patch panel configuration, secure rack mounting, and compliance with health, safety, and municipal documentation standards. Familiarity with government procurement processes and anti-collusion declarations is also essential.

Key Terms & Unusual Requirements

• 80/20 Preferential Point System: Bid evaluation allocates 80 points to price competitiveness and 20 points to specific socio-economic goals, including black ownership, promotion of rural and urban local businesses, and empowerment of youth, women, and persons with disabilities.
• GCC (General Conditions of Contract): Standard legal and operational terms governing contract execution, payment schedules, warranties, and dispute resolution.
• TCS PIN / CSD Number: Mandatory Tax Compliance Status PIN or Central Supplier Database identifier required to verify the bidder’s financial and regulatory standing with national authorities.
• Register for Tender Defaulters: A publicly maintained database of entities prohibited from contracting with the state. Bidders must declare whether they or their directors appear on this list.
• MBD Documentation Suite: Standard municipal forms requiring sworn declarations on conflict of interest, past supply chain misconduct, independent bid determination (anti-collusion), and preference point claims. These forms must be completed, signed, and submitted alongside the quotation.