Pa System

Home » Requests for Quotations » Pa System

Tender No: CSQ09265967

Briefing Meeting: 2026-10-06 10:00

Tender Closing Date: 2026-10-12 11:00

Required At: Nelson Mandela Bay Municipality

Tender Category: PA and Intercom Installation and Maintenance

Tender Location: Eastern Cape, Gqeberha / Port Elizabeth

Tender Department/Company: Nelson Mandela Bay Municipality

Account Functions

You will need an account login to View Tender Documents, Create a Business Listing on the site or to add your details to show your interest in joining a Joint Venture or working as subcontractor for this tender

Or Login Using

Please wait. Signing you in...

Or Login Using

Please wait. Signing you in...

Quotation Number:	CSQ09265967
Buyer:	Witbooi, Mr AE [90000594]
Published Date:	28 Sep 2026
Closing Date:	12 Oct 2026
Closing Time:	11:00

Document Name	Description
MDB 4	Declaration of Interest.
MDB 8	Declaration of bidder's past supply chain management practices.
MDB 9	Certificate of independent bid determination.

Item No.	Quantity	Unit	Keywords	Description	Requisition
1	1.00	LOT	PA SYSTEM	Tenders are invited for Supply, Delivery & Installation of PA System as per specifications and returnable pricing schedule available on the NMBM on-line Tender portal. Compulsory site meeting to be held: Venue: Nangoza Jebe Community Hall Ntshekisa Road Gqeberha. Date: 06 October 2026 Time: 10:00am Tenderers will be further evaluated only if they meet the minimum requirement as per specifications stated below: Brand name /Delivery Period of item must be s	AA183364

BEFORE COMPLETING THIS FORM, SERVICE PROVIDERS MUST STUDY THE GENERAL CONDITIONS, DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF SPECIFIC GOALS, AS PRESCRIBED IN THE PREFERENTIAL PROCUREMENT REGULATION OF 2022 THE 80/20 SYSTEM APPLIES TO THIS TENDER.
Acceptance of this tender submission is subject to the General Conditions of Tender and Conditions of Purchase.
Acceptance of this tender is subject to successful registration on the Nelson Mandela Bay Supplier Database.
For further information to register, please call the Compliance Section @ 041 506 3274
Failure to comply with these conditions may invalidate your tender submission.
All tender prices should be valid for a minimum period of thirty (30) days from date of tender.
ALL TENDER RESPONSES SHOULD BE COMPLETED ONLINE AND NO FAX SUBMISSIONS WILL BE ACCEPTED BY THE SUPPLY CHAIN UNIT.

Go to this address to apply for this tender: https://inftenders.nelsonmandelabay.gov.za/

Tender Summary

Objectives

The primary objective is to acquire, transport, and professionally install a fully operational Public Address (PA) system to support clear audio broadcasting and community communication at designated municipal facilities.

Scope

Supply, delivery, and installation of one complete PA system lot.
Mandatory attendance at a pre-bid site inspection meeting to assess installation conditions and clarify operational parameters.
Submission of all tender documentation exclusively through the municipal digital procurement portal.
Full compliance with municipal supply chain management regulations and successful verification on the official supplier database.

Technical Requirements

Strict adherence to the minimum performance, safety, and quality specifications detailed in the official tender documentation.
Completion and submission of the returnable pricing schedule with accurate cost breakdowns.
All quoted prices must remain valid for a minimum of thirty days from the tender closing date.
Equipment must be new, certified, and capable of reliable operation in the specified outdoor/indoor environment.
Contract award is conditional upon maintaining an active, compliant profile on the municipal supplier database.

Skills Requirements

Proven experience in sourcing, logistics, and installation of commercial-grade audio broadcasting equipment.
Technical competency in acoustic planning, speaker positioning, cabling, power distribution, and system calibration.
Ability to interpret municipal technical specifications and prepare compliant procurement documentation.
Capacity to conduct post-installation testing, provide user training, and deliver warranty or maintenance support.

Explanation of Key Terms

80/20 System: A preferential procurement model used in South African municipal tenders. It allocates 80% of evaluation points to price competitiveness and 20% to socio-economic development goals, such as B-BBEE status, local supplier participation, and enterprise development.
Returnable Pricing Schedule: A mandatory financial template that bidders must complete and submit with their proposal. It requires itemized costing for equipment, delivery, installation, taxes, and any additional services.
Compulsory Site Meeting: A required pre-submission gathering where prospective suppliers physically inspect the installation location, identify logistical constraints, and clarify technical expectations before finalizing their bids.
NMBM Supplier Database: The municipality’s centralized vendor registry. Suppliers must register, update their compliance documents, and maintain an active status to be legally eligible for contract award and payment processing.

This summary is AI generated. Download the tender documents for all the information.

How to Submit a Response / Quote to this Tender

The information needed for submitting your quote is in the description of the tender and the Tender Documents. You will also need documents and templates supplied by the entity that issued the tender, in order to supply the correct business and quote information.

To get the Tender Documents, click on the “Download Tender Documents” button below. This will take you to the Download page for this specific tender. To download the documents, you will need to create a Free Download account and then Login to this account. There is a Registration and Login form on the Download page, or above the tender description on this page. There are also Register and Login links at the top of all pages of this website.

Once you have the Tender Documents, complete them with your details and the quote details and submit to the entity or organisation that issued the tender. The details and method to submit are in the tender description and the tender documents.

Joint Ventures, Consortia and Subcontracting:

Most large tenders are composed of tasks in a number of different fields, and it is not always possible for a single company to cater for all of them, and therefore Joint Ventures and Consortia are formed to then submit a tender together.

Government tenders are also requiring the subcontracting of a percentage of the tender work, and the trouble is then finding Subcontractors to comply with the tender requirements

To assist companies with finding tender partners and subcontractors, you can now submit your contact details and company information on this page, so other interested parties can contact you for purposes of forming Joint Ventures and subcontracting

You will need to supply your details on every tender you are interested in tendering for. For this you need an active Business Listing - Register and Login at My Account to create a Business Listing

NOTE: This is not a tender application form, it is meant to facilitate the meeting of partners to form a Joint Venture or Subcontractor relationship for this tender only

To submit your details for this tender, you will need to Register an account - see the Registration form on this page or go to My Account

If you already registered, please login at My Account

You will also need to create a Business Listing in order to show your information here