Objectives

The primary objective of this tender is to procure a reliable, compliant supplier for the one-off provision of sanitary paper toilet tissue to Queen Nandi Regional Hospital. The procurement seeks to maintain consistent hygiene standards across the facility while aligning with provincial health supply chain protocols and national preferential procurement legislation.

Scope

The scope encompasses the supply, packaging, and delivery of 1,200 packs of paper toilet tissue to the hospital's designated receiving area. Each pack must contain 48 rolls, with each roll comprising 500 sheets. The agreement is structured as a single-delivery, once-off contract with a quotation validity period of 90 days. Successful bidders will be responsible for ensuring timely delivery, proper packaging, and compliance with all contractual obligations outlined in the General and Special Conditions of Contract.

Technical Requirements

• Physical Specifications: Tissue must be white, 1-ply, with sheet dimensions of 100mm x 110mm. It must be soft, strong, and of high quality.
• Environmental & Safety Compliance: Materials must be biodegradable ("green choice") and certified septic tank safe to prevent plumbing or wastewater system damage.
• Shelf Life & Condition: All products must be brand new. Expired or second-hand goods are strictly prohibited. Supplied items must retain a minimum shelf life of six months upon delivery.
• Sample Submission: Bidders must physically submit one roll of the exact product alongside their quotation for specification verification. Failure to provide a sample results in automatic disqualification.
• Mandatory Documentation: Quotations must include completed official returnable forms, Central Supplier Database (CSD) compliance reports, B-BBEE status verification or sworn affidavit, CIPC business registration, and statutory disclosure declarations (SBD4).

Skills Requirements

No specialized professional, engineering, or clinical skills are required for this procurement. The focus is on standard commercial and logistical capability. Suppliers must demonstrate adequate inventory management, reliable transport/delivery infrastructure, and proficiency in handling public sector documentation. Proof of prior delivery experience must be provided via at least one valid order and corresponding delivery note from either the private or public sector.

Key Contract Terms & Unusual Requirements

The tender utilizes a strict four-stage evaluation process where failure at any stage renders the bid non-responsive. Pricing is assessed using an 80/20 preference point system, allocating 80 points to competitive pricing and 20 points to socio-economic transformation goals. To claim the full 20 points, bidders must prove their enterprise operates within the King Cetshwayo District, supported by a CIPC ownership certificate, a utility bill or ward councillor confirmation, and CSD verification. This "RDP Goal" preference is designed to prioritize local economic development.

Additional notable terms include a 12-month warranty covering defects in materials and workmanship, penalty deductions calculated at the current prime interest rate for delayed deliveries, and strict anti-collusion and cover-quoting provisions that allow immediate disqualification and potential public sector debarment. All prices must be firm, inclusive of VAT (if applicable), and cover full delivery costs to the specified destination.