Objectives

The primary objective is to procure and deliver thirty (30) stainless steel pedal bins for clinical and general waste disposal at Queen Nandi Regional Hospital. The procurement seeks to secure durable, hygienic, and easily sterilisable waste containers that meet provincial health department standards while supporting local economic development through preferential procurement policies.

Scope

This is a one-off supply contract for 30 units of 20-litre pedal bins. The successful bidder is responsible for sourcing or manufacturing, quality control, delivery to the hospital’s designated location, and honouring a minimum twelve-month warranty. The quotation remains valid for ninety days, and all costs, including transportation, handling, and VAT (where applicable), must be fully incorporated into the quoted price. Delivery must align with the hospital’s operational schedule upon contract award.

Technical Requirements

• Constructed entirely from heavy-duty stainless steel with absolutely no plastic components in the pedal mechanism.
• Outer and inner sleeves manufactured from 430 brushed stainless steel; inner bin features a pressed bottom and a 304 brushed stainless steel wire handle.
• Mirror finish with swaged top and bottom edges; finished in silver.
• Fully compatible with autoclave and pressure-cleaning systems to withstand repeated medical-grade sterilisation cycles.
• Equipped with three durable 4mm plastic lugs on the underside rim to prevent floor scratching.
• Robust 304 brushed stainless steel pedal, rear lid hinge, and rod assembly for smooth, long-lasting operation.
• Leak-proof rim design with a snug-fitting inner bin to eliminate spillage risks.
• Exact capacity: 20 litres.
• Must hold valid South African Bureau of Standards (SABS) approval certification.
• Physical product sample must be submitted alongside the quotation for verification.
• Backed by a minimum twelve-month manufacturer warranty covering defects in materials and workmanship.

Skills Requirements

No specialised technical or engineering skills are explicitly mandated. However, bidders must demonstrate competency in:

• Supply chain and logistics management to ensure timely, damage-free delivery to the prescribed facility.
• Compliance with South African public procurement regulations, including active Central Supplier Database (CSD) registration, SARS tax clearance validation, and B-BBEE status documentation.
• Ability to manufacture or source products that meet stringent medical hygiene and sterilisation standards.
• Administrative and financial capability to manage warranty claims, accurate invoicing, and uninterrupted contract performance.

Notable Terms & Conditions

80/20 Preference Point System: Evaluation allocates eighty points for competitive pricing and twenty points for specific socio-economic goals. The twenty points are reserved exclusively for enterprises located within the King Cetshwayo District. Bidders must submit proof of district operations (e.g., CIPC ownership certificate, municipal utility bill, or ward councillor confirmation).

SABS Approval & Autoclave Compatibility: SABS denotes mandatory South African national safety and quality certification. Autoclave compatibility means the bins must endure high-temperature steam sterilisation without degradation, a critical requirement for healthcare environments.

Sample Submission Mandate: A physical unit must accompany the quotation. Failure to provide a sample automatically renders the bid non-responsive. Scrutiny and testing are conducted at the bidder’s expense.

Anti-Collusion & Cover-Quoting Prohibition: Multiple entities bidding for the same contract ("cover-quoting") is strictly forbidden and results in immediate disqualification. The department actively verifies company linkages to enforce this rule.

Penalties & Termination: Late deliveries incur daily financial penalties calculated at the prevailing prime interest rate. The procuring entity may terminate contracts for default, impose public sector trading restrictions, or claim damages for non-performance.