Objectives

To secure a qualified and experienced service provider capable of maintaining municipal plant equipment over a twelve-month period. The primary aim is to ensure continuous operational readiness through efficient routine repairs, rapid emergency interventions, and rigorous documentation practices.

Scope

• Repair Services: Address tyre punctures and manage tyre-out related breakdowns across the municipality's plant fleet.
• Emergency Support: Deliver 24-hour, seven-day-a-week call-out services, including weekends and public holidays, adhering to agreed response timeframes.
• Record Keeping: Maintain accurate service logs and submit comprehensive documentation for every repair intervention.
• Contract Duration: Twelve (12) months from the date of award.

Technical Requirements

• Bidders must demonstrate proven experience in plant equipment maintenance and provide verifiable proof of relevant industry accreditations, licences, qualifications, and certificates.
• Quotations must reflect firm pricing, inclusive of Value Added Tax (where applicable), delivery, and offloading charges.
• Strict compliance with municipal procurement regulations is mandatory, including Central Suppliers Database (CSD) registration, Tax Compliance Status verification, Broad-Based Black Economic Empowerment (BBBEE) documentation, and completion of all prescribed Municipal Bidding Document (MBD) forms.
• Evaluations utilise an 80/20-point system, allocating 80% to price and 20% to specific socio-economic transformation goals.
• Physical submission is compulsory; electronic quotations will not be considered. Late, unsigned, or incomplete submissions result in immediate disqualification.

Skills Requirements

• Hands-on technical expertise in heavy machinery tyre repair, puncture management, and breakdown recovery.
• Operational capacity to mobilise rapidly for after-hours emergencies while maintaining strict adherence to response timelines.
• Strong administrative capabilities for accurate service logging, inventory tracking, and generation of compliant repair reports.
• Familiarity with public sector supply chain management protocols and compliance documentation standards.

Explanation of Key Terms

• 80/20-Point System: A preferential procurement evaluation method where 80% of the total score is awarded based on price competitiveness, and 20% is allocated to specific socio-economic goals such as BBBEE level, local enterprise ownership, and demographic representation (youth, women, persons with disabilities, military veterans).
• BBBEE: Broad-Based Black Economic Empowerment, a South African policy framework designed to redress historical inequalities by promoting economic participation among previously disadvantaged groups. Bidders must submit a valid verification certificate or a sworn affidavit to claim points.
• CSD: Central Suppliers Database, a national government registry used to pre-qualify suppliers. Registration must be actively maintained and compliant with South African Revenue Service (SARS) requirements.
• TCS PIN: Tax Compliance Status Personal Identification Number issued by SARS, confirming that the bidder meets all current tax obligations.
• Firm Prices: Fixed quotation amounts submitted by the bidder that remain unchanged throughout the contract period, except for statutory adjustments such as VAT changes. Any manual alterations to prices without explicit bidder authentication will lead to disqualification.