Objectives

The primary objective of this tender is to procure durable plastic pedal bins to facilitate proper waste management and ensure compliance with infection prevention and control (IPC) guidelines at Northdale Hospital. The procurement also supports national transformation goals by awarding preference points to enterprises owned by youth, in line with the Preferential Procurement Policy Framework Act and related regulations.

Scope

The scope encompasses a once-off supply and delivery of red plastic pedal bins to Northdale Hospital. The requirement includes:

• 50-litre red plastic pedal bins (Quantity: 50 units)
• 90-litre red plastic pedal bins (Quantity: 50 units)

All goods must be delivered to the hospital premises, properly packaged, and accompanied by valid tax invoices. Prices must remain firm for 90 days. The successful supplier is responsible for providing a 12-month warranty, complying with all general and special contract conditions, and fulfilling administrative and compliance obligations throughout the evaluation and execution phases.

Technical Requirements

Bidders must supply new, unused polyethylene pedal bins that strictly conform to the following specifications:

• Colour: Red
• Material: Polyethylene
• 50L Dimensions & Weight: Length across top 440mm, length across bottom 360mm, width 390mm, weight 3.95kg
• 90L Dimensions & Weight: Length across top 500mm, length across bottom 420mm, width 320mm, weight 5.8kg
• Warranty: Minimum 12-month guarantee covering defects in design, materials, or workmanship under normal use
• Quality Standards: Compliance with applicable South African National Standards (SANS/SABS) and good manufacturing practice
• Product Validity: Goods must have a minimum remaining shelf life of six months upon delivery

Physical samples are mandatory for shortlisted bidders. Samples must be submitted upon written request and inspected against the specification. Non-compliant samples result in disqualification or a fresh tender process.

Skills Requirements

No formal professional certifications are required, but bidders must demonstrate operational and administrative capacity to execute the contract, including:

• Manufacturing or sourcing capability to produce polyethylene pedal bins meeting exact dimensional, material, and colour specifications
• Logistical competence to package, transport, and deliver goods safely to the hospital site within agreed timeframes
• Administrative proficiency to compile and submit mandatory statutory documentation, including Central Suppliers Database (CSD) registration, SARS tax clearance validation, and B-BBEE or sworn affidavit proof for youth ownership
• Ability to honour warranty commitments, accommodate inspections or tests by the procuring entity, and respond promptly to delay notifications or performance issues

Notes on Unusual or Complicated Terms

80/20 Preference Point System: Evaluation uses a weighted scoring model where 80 points are allocated for competitive pricing and 20 points for specific socio-economic goals, specifically enterprises owned by youth. Bidders must submit verified proof (e.g., CSD report, B-BBEE certificate, or sworn affidavit) to claim these points; failure to provide proof results in zero points for this category but does not disqualify the bid.

SBD 4 & SBD 6.1 Forms: Standard South African public sector bidding documents. SBD 4 mandates full disclosure of any personal or business relationships between the bidder and state employees to prevent conflicts of interest. SBD 6.1 is the official claim form for preference points under the Preferential Procurement Regulations 2022.

CSD & Tax Compliance Verification: The Central Suppliers Database is the national registry for supplier registration. Bidders must maintain active CSD status and valid SARS tax clearance; inability to validate these through the database renders a quotation non-compliant per National Treasury directives.

Sample-Driven Evaluation Stage: This tender employs a unique two-tier sample process. After initial scoring, the top three bidders are invited to submit physical samples. Only compliant samples advance the bidder. If all samples fail inspection, the entire quotation process restarts. This ensures real-world product verification before contract award.