Objectives

The primary objective of this tender is to procure essential maintenance materials for the Nseleni Community Health Centre. The procurement aims to ensure continuous facility functionality by sourcing high-quality plumbing, electrical, and carpentry components through a transparent, legally compliant, and value-driven process aligned with provincial health department supply chain policies.

Scope

The scope encompasses a one-off supply and delivery of various plumbing, electrical, and carpentry materials to the health centre. The contract operates on a 90-day validity period with firm, all-inclusive pricing that must cover transportation to the designated site. Evaluation follows an 80/20 preferential procurement model, allocating 80 points to competitive pricing and 20 points to socio-economic development goals targeting local enterprises.

Technical Requirements

• Specification Compliance: All goods must strictly match the quantities and descriptions outlined in the annexure specifications and comply with relevant South African National Standards (SANS/SABS).
• Product Integrity: Only new, unused items are permitted. Expired stock is unacceptable, and all delivered goods must retain a minimum of six months' shelf life upon handover.
• Packaging & Logistics: Materials must be securely packaged to withstand transit and handling risks. Delivery must be made directly to the health centre's store or site, with all freight costs embedded in the quoted price.
• Warranty & Defects: Suppliers guarantee freedom from design, material, or workmanship defects for twelve (12) months post-acceptance or eighteen (18) months from shipment, whichever expires first. Non-conforming goods must be replaced at the supplier's expense.
• Administrative Documentation: Bidders must submit unaltered, official government quotation templates (including SBD 4, SBD 6.1, GCC, and SCC). Active Central Supplier Database (CSD) registration and verified tax clearance status are mandatory prerequisites.
• Performance Security: The awarded contractor may be required to provide performance security within thirty days of notification, typically via bank guarantee or certified cheque.

Skills Requirements

This tender is strictly a supply-only contract and does not require specialised installation, commissioning, or contractor licensing. Bidders must demonstrate basic commercial and logistical competence, including inventory sourcing, quality assurance, packaging, and timely delivery coordination. Standard business operational capacity is sufficient to meet the contractual obligations.

Notable Terms & Conditions

Prohibition of Cover-Quoting: Submitting multiple bids through affiliated or related companies for the same tender is classified as fraudulent activity. Violation results in immediate disqualification, potential contract termination, and a restriction penalty prohibiting public sector engagement for up to ten years.

80/20 Preference Point System: The evaluation awards 80 points for price competitiveness and 20 points for specific socio-economic goals. The full twenty points are reserved exclusively for enterprises physically operating within the Ntseleni catchment area, requiring verifiable proof such as utility bills or ward councilor confirmation.

Prime Interest Rate Penalty: Delayed deliveries trigger financial deductions calculated daily using the prevailing prime interest rate. Persistent delays grant the purchaser the right to source substitute goods at the supplier's cost or terminate the agreement.

Mandatory Form Usage: Quotation documents must be printed and completed exactly as provided. Retyping, redrafting, or digitally recreating the forms renders the submission non-responsive and ineligible for consideration.