Objectives

The primary objective of this tender is to appoint a qualified supplier for the provision and delivery of standardized clothing items required by Stellenbosch Municipality for operational and administrative purposes during the 2026/2027 financial year.

Scope

The scope covers the supply, manufacturing, and delivery of specific apparel items across multiple sizes and quantities. Required items include:

• Two 3-piece clothing sets (Large and Xlarge)
• Seven yellow high-visibility vests (sizes Large through XXXlarge)
• Multiple short-sleeve and long-sleeve T-shirts (sizes Small through XXXlarge)

Each item has defined quantities, color specifications, and branding requirements. Deliveries must be completed within seven days of order placement. The municipality reserves the right to adjust quantities to remain within a R300,000 budget threshold, and all pricing must remain fixed for the duration of the contract.

Technical Requirements

Bidders must strictly adhere to the following technical and compliance criteria:

• Product Specifications: Navy blue 3-piece sets must feature white municipal logo printing. High-visibility vests require zippers, collars, reflective and patterned ribbon strips, clear contact detail pockets, and specific municipal/disaster management logos on both sides and the back. Physical samples will be provided for verification.
• Compliance Documentation: Submission requires a valid tax compliance status (TCS) or CSD number, an original B-BBEE verification certificate or sworn affidavit, proof of locality within the municipality, a municipal account not older than 90 days, completed MBD forms (past SCM practices, independent bid determination, interest declaration), and at least one written reference for similar clothing supply contracts.
• Regulatory Adherence: Bids must comply with the Preferential Procurement Policy Framework Act, Municipal Supply Chain Management Regulations, and General Conditions of Contract. Alternative offers are permitted but not guaranteed acceptance. Non-compliance with minimum specifications results in immediate disqualification.

Skills Requirements

While explicit personnel qualifications are not mandated, bidders must demonstrate:

• Proven capacity to manufacture or source apparel meeting precise branding, safety, and quality standards.
• Established logistical capabilities to fulfill urgent, small-batch orders within a strict seven-day delivery window.
• Administrative competence to navigate municipal supply chain processes, maintain accurate financial records, and manage contract performance without service interruptions.
• Prior experience evidenced by documented references for similar goods supply contracts.

Explanation of Unusual or Complicated Terms

• 80/20 Preference Points System: Bid evaluation allocates 80 points based on price competitiveness and 20 points for socio-economic preferences. Ten points are awarded for B-BBEE status level contribution, and ten points for suppliers operating within the Stellenbosch municipal boundary.
• Locality Definition: Refers specifically to suppliers whose physical business premises are situated within the Stellenbosch Municipality (code WC024). Proof requires a valid municipal account or lease agreement.
• B-BBEE Status Level of Contributor: Relates to Broad-Based Black Economic Empowerment ratings. Exempted Micro Enterprises (EMEs) and Qualifying Small Business Enterprises (QSEs) may submit original sworn affidavits instead of formal verification certificates to claim preference points.
• Indemnity & OHS Compliance: The successful bidder must sign an indemnity form accepting full liability for any damages, injuries, or losses arising from contract execution, in accordance with the Occupational Health and Safety Act. All related insurance costs are borne solely by the contractor.