Objectives

The primary objective is to appoint a qualified supplier for the timely provision and delivery of specified horticultural goods to Stellenbosch Municipality, ensuring strict compliance with municipal supply chain management policies, quality standards, and national preferential procurement regulations.

Scope

The tender covers the supply and delivery of various horticulture items, including garden tool sets, industrial flow bins, anti-bird spikes, wood chips, mature compost, and ant bait. The successful bidder will fulfill municipal purchase orders according to prescribed quantities, maintain rigorous adherence to technical specifications, and ensure prompt delivery. The municipality reserves the right to adjust quantities or scope within a R300,000 budget threshold, requiring firm pricing valid for the contract duration.

Technical Requirements

Bidders must meet all minimum specifications without deviation; non-compliance results in immediate disqualification. Key requirements include:

• Garden Tool Sets: Metal components with epoxy/powder coating for rust resistance, polypropylene handles, green toolheads, supplied in plastic holders. Includes hand trowels, forks, and transplanters with defined dimensions and weights.
• Flow Bins: 1000-litre capacity containers featuring an HDPE inner vessel, galvanized steel or aluminium protective cage, pallet base for mechanical handling, top-fill opening with screw-on lid, and a bottom outlet valve (50mm or 80mm). Must include an asset tracking plate and be suitable for industrial liquid/granular transport.
• Compost: Delivered in 12 cubic metre units. Must exhibit dark brown/black colour, spongy/crumbly texture (screened under 12–30mm), fresh earthy odour, 30–50% moisture content, minimum 30% organic matter, pH between 6.0 and 7.5, and balanced NPK nutrients with approximately 1% total nitrogen.
• Anti-Bird Spikes & Ant Bait: Standard 1-metre anti-bird spikes and emulsifiable concentrate ant insecticide.
• Delivery & Performance: Orders must be delivered within seven days. Poor performance or material breach may result in contract termination, suspension from the municipal database, and financial liability for excess replacement costs.
• Documentation & Compliance: Valid Tax Compliance Status (TCS) PIN or CSD registration, original B-BBEE verification certificate or sworn affidavit, proof of locality, and completed municipal declaration forms are mandatory. Invoices exceeding R5,000 must display the municipality’s VAT registration number.

Skills Requirements

While not explicitly itemised, the tender implicitly requires logistical and operational capabilities to manage bulk deliveries, maintain product quality standards, and handle municipal procurement administration. Suppliers must demonstrate prior experience through at least one written reference for similar horticultural supplies valued at R100,000 or more. Administrative competence is essential for completing complex compliance declarations, adhering to independent bid determination certificates, and managing indemnity and insurance obligations. Familiarity with South African public sector supply chain regulations, preferential procurement frameworks, and occupational health and safety compliance is necessary.

Unusual or Complicated Terms

• 80/20 Preference Point System: An evaluation methodology allocating 80 points to price competitiveness and 20 points combined to Broad-Based Black Economic Empowerment (B-BBEE) status levels and supplier locality within the municipal boundary.
• Flow Bins: Heavy-duty industrial containers designed for safe storage and transport of liquids, semi-solids, or granular agricultural materials, featuring reinforced cages, integrated valves, and pallet compatibility.
• Locality Preference: Additional scoring awarded exclusively to suppliers whose registered business premises fall within the Stellenbosch Municipal area, promoting local economic participation.
• Indemnity & OHS Disclaimer: Contractors must sign a formal indemnity accepting full financial and legal responsibility for any property damage, injury, or loss arising from contract execution, while also waiving municipal liability under the Occupational Health and Safety Act. All associated insurance costs are borne by the supplier.