Objectives

The primary objective of this tender is to procure a high-performance hybrid camera kit for official municipal use, specifically to support field documentation, monitoring, and reporting activities within the municipality's water management and distribution functions.

Scope

The scope covers the supply, delivery, and handover of one complete camera package to the Vhembe District Municipality’s offices in Thohoyandou. The package must include the specified camera body, lens, speedlight, tripod, memory card, protective bag, and all standard manufacturer accessories. Delivery must be completed within the stipulated period, with all applicable taxes and transport costs included in the quoted price.

Technical Requirements

• Camera Body: Canon EOS R6 Mark III Mirrorless or exact equivalent. Must feature a 32.5MP full-frame CMOS sensor, DIGIC X processor, ISO range of 100–64,000 (expandable), sensor-shift 5-axis image stabilization up to 8.5 stops, mechanical/electronic shutters, continuous shooting up to 40 fps, and video recording capabilities including 7K RAW and 4K at 60/120 fps. Construction must be weather-sealed magnesium alloy with active cooling vents and compatibility with an optional battery grip.
• Lens: Canon RF 24-105mm f/4L IS USM or equivalent. Focal range 24-105mm with constant f/4 aperture, featuring advanced optical construction with aspherical and ultra-low dispersion elements and super spectral coating.
• Flash Unit: Canon EL-5 Speedlite or equivalent. Guide number 60m, zoom coverage 24-200mm, rechargeable Li-ion battery, support for E-TTL/E-TTL II, high-speed sync, and wireless/radio multi-flash control across multiple units.
• Tripod: Professional aluminum or carbon fiber photo/video tripod with a fluid head. Maximum height 170–180 cm, minimum height 45–50 cm, fold length approximately 60 cm, supplied with a padded carry bag.
• Memory Card: SanDisk 512GB Extreme Pro UHS-I SDXC or equivalent. Minimum performance: 200 MB/s read, 140 MB/s write, V30/U3 rated, 4K UHD capable.
• Carrying Case: Waterproof DSLR-style camera bag with adjustable padded dividers, rain cover, and capacity to securely hold the camera body, two to three lenses, and flash unit.
• Included Accessories: Manufacturer-standard items including battery, charger, straps, caps, lens hood, and carrying case as listed in the specification.

Skills Requirements

No specialized technical or professional skills are required for this procurement, as it involves the straightforward supply of photographic equipment rather than installation, calibration, or ongoing service provision. Bidders must demonstrate standard commercial capabilities, including reliable inventory management, timely logistics, and full compliance with municipal administrative, financial, and preferential procurement requirements.

Notable Procurement Terms & Conditions

This tender operates under South Africa’s municipal supply chain management framework. Key terms include:

• 80/20 Preference Point System: Evaluation allocates 80 points to price competitiveness and 20 points to designated social goals (HDI status, locality, youth, women, and disability ownership/participation). Points are verified through standard certification documents.
• Local Content Declaration: Bidders may be required to declare the percentage of locally manufactured content in the supplied goods, calculated per SABS SATS 1286:2011 standards. Imported component costs must be converted using official exchange rates published by the central bank on the advertisement date.
• Tax & Compliance Documentation: A valid original Tax Clearance Certificate, CSD summary report, company registration, and proof of non-arrears to municipal accounts are mandatory. Bidders must also submit a Declaration of Interest and Certificate of Independent Bid Determination to confirm no collusive practices, bid-rigging, or conflicts of interest with state employees.