Objectives

The primary objective of this tender is to procure a high-performance hybrid camera kit to support municipal operational, documentation, and communication needs. The procurement aims to secure reliable, professional-grade imaging equipment that meets current technological standards while adhering to municipal supply chain management policies.

Scope

The scope covers the supply and delivery of one complete camera package to the designated municipal facility. The package must include the specified camera body, lens, flash unit, tripod, memory card, protective bag, and all standard manufacturer accessories. Bidders are responsible for ensuring all items are new, genuine, and delivered with applicable taxes and freight costs fully incorporated into the quoted price.

Technical Requirements

Bidders must supply equipment that meets or exceeds the following specifications:

• Camera Body: Canon EOS R6 Mark III Mirrorless with a 32.5MP Full-Frame CMOS sensor, DIGIC X processor, ISO 100–64,000 (expandable), 5-axis in-body image stabilization (up to 8.5 stops), magnesium alloy construction, and weather sealing.
• Shutter & Performance: Mechanical shutter (1/8000s to 30s), electronic shutter (1/16000s to 30s), continuous shooting at 12 fps (mechanical) or 40 fps (electronic).
• Video Capabilities: Internal 7K RAW recording up to 60p, 7K Open Gate 30p, oversampled 4K FINE 60p, and 4K 120p subsampled.
• Lens: Canon RF 24-105mm f/4L IS USM, constant f/4 aperture, 18 elements in 14 groups, Super Spectra Coating.
• Flash Unit: Canon EL-5 Speedlite, guide number 60m, wireless 2.4 GHz radio transmission, E-TTL/E-TTL II modes.
• Power: LP-E6P/LP-E6N Li-ion rechargeable batteries (~620 shots per charge).
• Tripod: Professional aluminum or carbon fiber video/photo tripod with fluid head, height range 170–180 cm (extended) / 45–50 cm (folded), padded carry bag.
• Memory: SanDisk 512GB Extreme Pro UHS-I SDXC card (V30/U3 rated, 200MB/s read, 140MB/s write).
• Carrying Case: Waterproof DSLR bag with padded dividers, rain cover, capacity for body, 2–3 lenses, and flash.

Skills Requirements

This tender is strictly for the supply of goods. No specialized installation, maintenance, or training services are required. Bidders must demonstrate standard commercial logistics capability to source, package, and deliver the equipment within the stipulated timeframe. Compliance with municipal procurement regulations, including submission of all mandatory certification documents, is mandatory.

Key Terms & Evaluation Framework

80/20 Point Scoring System: An evaluation methodology where 80 points are allocated for competitive pricing and 20 points for designated socio-economic goals. Goals include Historically Disadvantaged Individuals (HDI), Local Enterprise/Supplier development, Youth ownership, Women-owned enterprises, and Disability inclusion.

CSD Summary Report: A Central Supplier Database document used to verify bidder demographics, tax compliance, and company registration status for preference point allocation.

Active Cooling Vents & 7K Open Gate: Active cooling vents prevent thermal throttling during prolonged video recording. 7K Open Gate captures the full sensor area, allowing post-production flexibility to reframe footage vertically or horizontally without resolution loss.

MBD Documentation: Standard South African municipal bidding forms (e.g., MBD 1, MBD 6.1, MBD 8) governing bid submission, preference claims, past supply chain practices declarations, and independent bid determination.