Objectives

The primary objective is to procure mobile educational kits that facilitate practical, hands-on learning in mathematics and science for learners in grades 8 to 12. The procurement aims to strengthen curriculum delivery through durable, portable teaching aids aligned with national educational standards.

Scope

The supplier shall supply and deliver ten (10) mobile kits across five subject categories and two grade bands to the Eastern Cape Gambling Board offices in Beacon Bay, East London:

• Physical Science Kits – Grades 10–12 (Quantity: 2)
• Life Science Kits – Grades 10–12 (Quantity: 2)
• Mathematics Kits – Grades 10–12 (Quantity: 2)
• Technology Kits – Grades 8–9 (Quantity: 2)
• Natural Science Kits – Grades 8–9 (Quantity: 2)

All deliveries must be complete, including operational manuals, component inventories, and warranty documentation. The supplier bears all transportation, insurance, and risk costs until valid receipt is obtained at the designated site.

Technical Requirements

• Quality & Standards: All kits must be new, unused, and represent the most recent models, incorporating current design and material improvements. They must be free from defects arising from design, materials, or workmanship.
• Curriculum Alignment: Kits must be specifically designed to support the South African curriculum for the specified grade levels and subjects.
• Portability & Durability: Equipment must be engineered for mobile classroom use, with robust construction capable of withstanding regular handling, transit, and storage conditions.
• Packing & Marking: Packaging must prevent damage or deterioration during transit, withstand rough handling, and protect against extreme temperatures, moisture, and open storage. Markings and documentation must comply strictly with contract specifications.
• Warranty: A minimum twelve-month warranty applies from delivery and acceptance, or eighteen months from shipment, whichever concludes earlier. Defective items must be repaired or replaced at the supplier’s cost within a reasonable timeframe upon notification.
• Inspection & Testing: The purchaser retains the right to inspect, test, or analyse supplies before, during, or after delivery. Non-compliant goods may be rejected, returned, or substituted at the supplier’s expense.
• Incidental Services: The supplier may be required to provide on-site assembly supervision, commissioning, training, maintenance manuals, or spare parts information as stipulated in special conditions.

Skills Requirements

No specialised academic or professional certifications are explicitly mandated. Bidders must, however, demonstrate:

• Established supply chain or manufacturing capability to source or produce curriculum-aligned science and mathematics kits.
• Logistical competence to manage secure packaging, freight, and timely delivery to the specified location.
• Administrative proficiency to compile compliant bid submissions, including tax verification, B-BBEE proof, and contractual declarations.
• After-sales support capacity to manage warranty claims, spare parts provisioning, and technical assistance if requested.

Notes on Unusual or Complicated Terms

80/20 Preference Point System: Bid evaluation allocates 80 points for price and 20 points for specific socio-economic goals. Points are awarded (5 each) for greater than 50% Black ownership, greater than 50% Black female ownership, SMME status (EME or QSE), and Eastern Cape-based operations. Failure to submit certified proof results in zero points for those categories.

Tax Compliance Status (TCS) PIN: Bidders must submit a unique PIN issued by the South African Revenue Service (SARS) via e-Filing, or a Central Supplier Database (CSD) number, to verify tax standing. This is mandatory; omission leads to automatic disqualification.

Performance Security: Within thirty days of contract award, the successful bidder must provide a performance guarantee in the form of a bank guarantee, irrevocable letter of credit, or certified cheque, denominated in Rand or another freely convertible currency acceptable to the purchaser.

Anti-Collusion & Restrictive Practices: Strict provisions prohibit bid-rigging, market allocation, price-fixing, or corrupt dealings. Verified violations may trigger contract termination, financial penalties, and exclusion from public sector procurement for up to ten years, per the Competition Act and Prevention and Combating of Corrupt Activities Act.