Tender Summary: Provision of Servicing, Maintenance and Callout for Elevator at Oslo

Objectives

Ugu District Municipality seeks to appoint a suitably qualified and experienced service provider for the servicing, maintenance, and emergency callout of an elevator located at its Phase 3 Office in Oslo Beach. The primary objective is to ensure the elevator operates safely, reliably, and in compliance with all relevant legislation and industry standards. The municipality requires a lawful, transparent, and value-for-money procurement process, securing work guarantees and high-quality workmanship.

Scope of Work

The contract is for a 10-month period and includes the following specific tasks as per the Bill of Quantities (BOQ):

• Examination, Lubrication, and Adjustments: Conducting routine inspections, lubricating moving parts, making necessary adjustments, and repairing or replacing components as needed.
• Periodic Cleaning: Regularly cleaning the machine room, car top, and elevator pit of debris in line with a defined work schedule.
• Safety Testing: Performing safety tests to ensure all mechanisms and safety features are functioning correctly.
• Call-out Fees: Providing emergency call-out services for breakdowns or malfunctions as required.

Technical Requirements

The service provider must comply with a comprehensive legislative and regulatory framework, including:

• The Municipal Finance Management Act, 2003.
• The Municipal Supply Chain Management Regulations and the municipality's Supply Chain Management Policy.
• Construction Industry Development Board (CIDB) requirements.
• The Occupational Health and Safety Act, 1993.
• South African National Standards (SANS) or SABS-approved materials and products.

The provider must ensure all work is completed safely, using appropriate personal protective equipment (PPE), and to acceptable workmanship and quality standards. A written workmanship guarantee must be provided, covering defects arising from poor workmanship or incorrect installation for a specified period.

Skills and Service Provider Requirements

The appointed provider must be suitably qualified and experienced in elevator maintenance. Key requirements include:

• Relevant experience in building-related work, with a minimum CIDB grading of 1GB or higher, depending on the scope and value.
• Qualified personnel capable of performing the work safely and within agreed timeframes.
• Compliance with all safety obligations, including maintaining safety records and using appropriate PPE.
• Ability to provide all necessary documentation and confirm applicable guarantees or warranties.

Evaluation Criteria

Bids will be evaluated based on functionality, price, and preference. The 80/20 preferential point system will apply, with a maximum of 80 points for price and 20 points for specific goals. The specific goals include:

• Ownership (60% weight): Points for businesses owned by designated groups (e.g., black people, QSE/EME).
• Promotion of Local Business (30% weight): Points for businesses located in rural or urban municipalities.
• Other Specific Goals (10% weight): Points for businesses that promote youth, women, or disabled persons.

Bidders must complete the necessary declaration forms, including the Declaration of Interest and the Certificate of Independent Bid Determination, and must not be in the service of the state. The municipality reserves the right to accept or reject any bid, or cancel the tender process.