Tender Summary: Purchasing of Ergonomic Office Chair

1. Objectives

The primary objective of this tender is to procure ergonomic office chairs for CPM officials within the Department of Public Works and Infrastructure. The tender aims to:

• Secure high-quality, certified ergonomic seating that promotes workplace health and productivity.
• Ensure compliance with the Preferential Procurement Policy Framework Act (PPPFA) and the Preferential Procurement Regulations, 2022.
• Advance specific socio-economic goals, including support for black-owned, black woman-owned, black youth-owned, and black people-with-disability-owned enterprises, as well as enterprises located in the Eastern Cape.
• Promote transparency, fairness, and cost-effectiveness in public procurement.

2. Scope of Work

The successful bidder will be responsible for the supply and delivery of ergonomic office chairs in accordance with the detailed specifications provided. Key elements of the scope include:

• Product: Supply of ergonomic black office chairs meeting all minimum specifications.
• Delivery: Delivery to the Department of Public Works and Infrastructure, as specified in the contract.
• Contract Type: A once-off purchase order for the specified quantity of chairs.
• Location: The work is designated for the Eastern Cape area.
• Validity Period: Bids must remain valid for 84 calendar days after the closing date.

3. Technical Requirements

Bidders must confirm compliance with the following minimum specifications for the ergonomic chair:

• Adjustable back tilt, seat height, and seat depth.
• Tension adjustment in one position.
• Lumbar support.
• Arms adjustable in height, depth, width, and angle.
• Polished aluminium base with casters.
• Black elastic mesh upholstery.
• Swivel function.
• Must be a certified ergonomic chair.

Important: Bidders must indicate the brand name, model, or series name of the product offered. Failure to do so will result in disqualification.

4. Skills and Compliance Requirements

Bidders must demonstrate the following skills and meet the compliance criteria:

• Mandatory Registration: Must be registered on the National Treasury's Central Supplier Database (CSD).
• Tax Compliance: Must be tax-compliant, with tax matters verified through CSD.
• Preference Points: The 80/20 preference point system applies (80 points for price, 20 points for specific goals). Bidders must submit a completed PA-16 Preference Points Claim Form to claim points for specific goals.
• B-BBEE: Valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) required to claim preference points.
• Documentation: Submission of PA-11 (Bidder's Disclosure), PA-15.1/15.2/15.3 (Resolution of Board of Directors), and a fully completed pricing schedule.
• Pricing: The pricing schedule must be fully completed, including VAT. Non-VAT vendors who include VAT in their prices must register as VAT vendors within 21 days of award.
• No Briefing: No compulsory bid briefing meeting is required.

5. Evaluation and Award Criteria

• Stage 1: Compliance with mandatory responsiveness criteria (e.g., CSD registration, signed documents, completed pricing).
• Stage 2: Evaluation of price (80 points) and specific goals (20 points) using the 80/20 preference point system.
• Specific Goals: Points are allocated for bidders located in the Eastern Cape, black-owned enterprises, black woman-owned enterprises, black youth-owned enterprises, and enterprises owned by black people with disabilities. Supporting documentation must be submitted at the closing date.