RFQ26/27/037
See details below or the tender documentation
2026-10-02 12:00
uMshwathi Local Municipality
Computer, Server and Networking Equipment, Information and Communications Technology, Supply and Delivery
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The primary objective is to procure and deliver nine (9) new laptops to support external bursars for the 2026 academic year. The municipality seeks a reliable supplier capable of meeting strict delivery deadlines while ensuring all hardware complies with mandated technical and licensing standards.
The successful bidder will be responsible for the complete supply, transportation, and handover of nine new laptops to the municipality's main offices in New Hanover. The scope encompasses ensuring all units meet the specified technical parameters, providing legally licensed operating systems, and delivering manufacturer recovery media. Payment will be processed only after satisfactory delivery and verification of the goods. The resulting agreement will be governed by the General Conditions of Contract and municipal supply chain management regulations.
This tender does not mandate specialized professional qualifications or technical certifications. Suppliers must demonstrate standard commercial competence, including financial stability, proven logistics capacity for timely delivery, and strict adherence to municipal procurement documentation. Prior experience supplying government entities is advantageous but not compulsory.
80/20 Preferential Procurement System: Evaluation follows the Preferential Procurement Policy Framework Act. Eighty points are allocated for competitive pricing, while twenty points are reserved for Specific Goals based on ownership demographics. Points are awarded for entities owned by historically disadvantaged black persons, women, or disabled individuals (≥51% ownership). Claims require verification through official database records or certified documentation.
Mandatory Compliance Documentation: Bidders must submit standardized municipal bidding forms, including a tax compliance status PIN, independent bid determination certificate, declaration of past supply chain practices, and preference claim form. A valid Central Supplier Database registration number and proof of address (not older than three months) are compulsory. Incomplete or missing forms result in automatic disqualification.
Strict Submission Protocol: Quotations must be hand-delivered in a sealed envelope clearly marked with the reference number to the designated quotation box before 12:00 on the closing date. Late, emailed, or faxed submissions will be rejected without exception.
Defaulters & Integrity Clauses: Suppliers listed on the national register of tender defaulters or restricted suppliers will be disqualified. Fraudulent declarations, collusive bidding, or failure to maintain tax compliance during the contract term may lead to immediate contract cancellation, financial recovery actions, or a ten-year prohibition from public sector procurement.
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