RFQ26/27/066
See details below or the tender documentation
2026-10-30 12:00
uMshwathi Local Municipality
Computer, Server and Networking Equipment, Information and Communications Technology, Supply and Delivery
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The primary objective of this Request for Quotation is to appoint a compliant service provider to supply and deliver two laptops to designated municipal library facilities, ensuring timely procurement aligned with municipal supply chain management regulations.
The successful bidder will be responsible for the complete provision and delivery of two laptops to the New Hanover Library and Wartburg Library. Delivery must be made to the Municipal Main Offices in New Hanover. Payment will be processed exclusively upon satisfactory delivery and inspection of the items. All supplied goods must fully comply with applicable safety legislation, and bidders must provide all necessary resources to fulfill the order without additional municipal support.
Bidders must offer laptops that strictly meet the following specifications:
No specialized technical installation or software development skills are required, as this is a standard goods supply contract. However, bidders must demonstrate robust administrative and compliance capabilities, including:
80/20 Preferential Procurement System: Evaluation follows the national Preferential Procurement Policy Framework Act. Eighty percent of scoring points are allocated to price competitiveness, while twenty percent are reserved for Specific Goals related to historically disadvantaged ownership. Points are awarded based on verified ownership percentages (e.g., 100% Black Person, 51%+ Black Person, women-owned, or disabled-owned enterprises), requiring Central Supplier Database verification.
Mandatory Government Registrations: Registration on the Central Supplier Database is compulsory for all bidders. Additionally, bidders must obtain a Tax Compliance Status PIN via the official revenue service portal, which has replaced traditional paper-based tax clearance certificates. Verification is conducted electronically, and non-compliance results in automatic disqualification.
Strict Submission Protocols: Quotations must be hand-delivered in sealed, properly marked envelopes to a designated municipal quotation box. Electronic submissions, faxes, telegrams, and late deliveries are strictly prohibited and will be automatically rejected. Proposals must remain valid for thirty days from the closing date.
Compliance Declarations: Bidders must submit standardized municipal forms declaring independence from collusive bidding, confirming past supply chain management practices, and disclosing any conflicts of interest or state employee affiliations. These declarations carry legal weight, and false information may result in contract cancellation, blacklisting, or criminal prosecution.
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