Objectives

The primary objective of this Request for Quotation is to appoint a compliant supplier to provide plumbing, electrical materials, and associated tools required for the routine repairs and maintenance of uMshwathi Municipality facilities, with specific focus on high mast lighting infrastructure and the Thusong Centre.

Scope of Work

The successful bidder will be responsible for the complete supply and delivery of approximately 84 distinct items, including LED lighting components, electrical switches, circuit breakers, insulation tapes, hand and power tools, PVC piping and underground fittings, drainage valves, padlocks, and security hardware. All deliveries must be made to the municipality's main offices in New Hanover. The schedule quantities are explicitly stated as approximate; the contractor must physically verify and determine exact requirements upon contract award. No additional payment will be permitted for quantity discrepancies. All goods must comply with applicable South African safety and quality legislation, and payments will be processed exclusively upon satisfactory delivery and formal acceptance by the Technical Services department.

Technical Requirements

• Pricing must be firm, quoted entirely in South African Rand, and fully inclusive of VAT, duties, levies, and all delivery costs.
• Mandatory registration on the Central Supplier Database (CSD) is required, along with verified tax compliance status via SARS eFiling or the CSD portal.
• Proposals must be submitted in a sealed envelope to the designated municipal quotation box by the strict deadline. Electronic, faxed, or late submissions will be automatically disqualified.
• Evaluation follows the 80/20 Preferential Procurement Policy Framework Act model, allocating 80 points to price competitiveness and 20 points to specific socio-economic transformation goals.
• Bidders must submit completed mandatory municipal forms covering conflict of interest declarations, past supply chain management practices, independent bid determination, and proof of address (valid within three months of closing).
• The quotation must remain valid for thirty days from the closing date. Individuals or entities currently in the service of the state are strictly ineligible.

Skills Requirements

As this is a pure goods-supply contract rather than a works or installation mandate, no specialised trade certifications or on-site technical skills are required. However, bidders must demonstrate robust logistical and inventory management capabilities to source, store, and deliver diverse hardware and electrical components efficiently. Strong administrative proficiency is essential to accurately complete mandatory compliance documentation, adhere to strict submission protocols, maintain error-free pricing schedules, and navigate municipal procurement regulations without reliance on variation or adjustment clauses.

Clarification of Unusual or Complicated Terms

• 80/20 Preference System: A statutory procurement evaluation method where 80 points are awarded based on the lowest acceptable price, and 20 points are distributed according to specific transformation criteria, such as historical disadvantage ownership percentages and geographic business location within designated municipalities or provinces.
• MBD Documentation: Standardised Municipal Bidding Documents mandated by South African local government. These legally binding forms ensure procurement transparency, prevent collusive bidding, verify past performance, and confirm that bidders operate independently without conflicts of interest.
• Approximate Quantities Clause: A standard municipal provision indicating that listed item counts are preliminary estimates. The contractor assumes full responsibility for site measurement and exact quantity determination, with fixed unit pricing applying regardless of actual consumption volumes.