Objectives

The primary objective is to procure and deliver 240 pairs of black school shoes to support vulnerable learners at Toughees School within the uMshwathi Municipality jurisdiction. The procurement aims to ensure equitable access to educational resources while adhering to municipal supply chain management regulations and national preferential procurement frameworks.

Scope of Work

The successful bidder will supply and deliver exactly 240 pairs of black school shoes across twelve designated sizes (Kids 9–4 and Adults 5–7, with twenty pairs per size). Deliveries must be made to the municipality’s main offices in New Hanover. The scope includes all transportation, handling, Value Added Tax (VAT), duties, and other applicable levies. The contract requires firm pricing, remains valid for thirty days post-closing, and triggers payment within thirty days of satisfactory delivery and invoice receipt.

Technical Requirements

• Product Specifications: Shoes must match the exact type and size breakdown provided. All items must comply with applicable safety legislation during preparation and handling.
• Pricing & Validity: Quotations must be submitted in South African Rand (ZAR), inclusive of VAT and all taxes. Prices must be firm and valid for at least thirty days from the closing date.
• Compliance Documentation: Bidders must register on the Central Supplier Database (CSD) and provide a valid SARS Tax Compliance PIN. Proof of physical address (not older than three months) and CIPC registration (required for preference point claims) are mandatory.
• Mandatory Forms: Completion of all Municipal Bidding Document (MBD) forms is required, including declarations on tax status, conflict of interest, past supply chain management practices, and independent bid determination.
• Exclusions: Persons currently in the service of the state, entities on the Register of Tender Defaulters, or those with restricted supplier status are disqualified. Late, incomplete, or electronically/fax-submitted quotations will be rejected.

Skills Requirements

As this is a standard goods-supply tender, no specialized technical certifications or advanced professional qualifications are mandated. However, bidders must demonstrate:

• Proven commercial capability to source, manufacture, or distribute the specified footwear in the required quantities and sizes.
• Adequate financial standing to fulfill the order without operational disruption.
• Administrative competence to accurately complete, sign, and submit all statutory compliance forms and pricing schedules within strict deadlines.
• Familiarity with municipal procurement processes and adherence to formatting, sealing, and submission protocols.

Explanation of Unusual or Complicated Terms

• 80/20 Preference Points System: A national procurement evaluation method where eighty points are allocated to competitive pricing and twenty points to socio-economic transformation goals. Bidders claim points based on verified ownership structures (e.g., 100% historically disadvantaged black persons, women, or disabled individuals), requiring documentary proof via the CSD or certified medical/disability certificates.
• Central Supplier Database (CSD) & SARS PIN Verification: A mandatory national registry for all government suppliers. Tax compliance is verified through real-time electronic validation using a unique Personal Identification Number issued by the South African Revenue Service, replacing traditional paper certificates.
• MBD Declarations: Legally binding municipal forms that require bidders to certify independence from competitors, disclose conflicts of interest, confirm clean past performance records, and accept liability for fraudulent claims. Failure to sign or complete these invalidates the bid.