Objectives

The primary objective is to secure reliable heavy machinery and skilled personnel to facilitate daily operational activities at the Steenbok Landfill Site. This ensures continuous waste compaction, earthmoving, site levelling, and cover material management to maintain compliant, efficient, and safe landfill operations throughout the contracted period.

Scope of Work

The service covers a thirty-day period from 2 November 2026 to 2 December 2026. The appointed provider must supply one landfill compactor and one excavator, complete with qualified operators. Responsibilities encompass daily machine operation according to municipal directives, provision of all necessary diesel, routine maintenance, emergency repairs, mobilisation, demobilisation, and strict environmental compliance. Operations will follow a defined schedule: Monday to Friday from 07:30 to 16:30, and Saturdays, Sundays, and public holidays from 07:30 to 13:00. The provider must also supply a replacement machine of equivalent capacity within twenty-four hours if either unit suffers an extended breakdown.

Technical Requirements

• Landfill Compactor: Must be purpose-built or equivalent heavy-duty equipment designed for municipal solid waste. It requires compaction wheels suited for unstable landfill terrain, fully functional safety systems (reverse alarms, lighting, audible warnings, mirrors, enclosed cabin, seatbelts), and must be mechanically sound, roadworthy, and free of significant fluid leaks.
• Excavator: Must be a heavy-duty model capable of waste handling, working face preparation, cover material placement, and basic drainage or access maintenance. It must feature a functional landfill-grade bucket, comprehensive safety equipment, terrain adaptability, and leak-free mechanical systems.
• Operational & Environmental Compliance: All fueling must prevent environmental contamination. Spillages require immediate cleanup at the provider’s expense. Mechanical waste (oils, filters, rags) cannot be disposed of on-site without explicit authorisation. Providers must maintain a daily plant register signed by municipal officials and submit a final operational summary.
• Mandatory Documentation: Mechanical fitness certificates, proof of plant ownership or lease, operator competency records, and written confirmations covering diesel inclusion, maintenance responsibility, and breakdown replacement protocols.

Skills Requirements

Operators must demonstrate proven experience operating heavy machinery in landfill or earthmoving environments. They are required to adhere strictly to site supervisor instructions, maintain professional conduct, and consistently wear appropriate personal protective equipment. The service provider retains full accountability for operator training, supervision, health and safety compliance, and immediate replacement of any staff member who violates site regulations or safety standards.

Key Terms & Conditions

• 80/20 Preference Point System: Contract award follows a scoring model where eighty points are allocated to price competitiveness and twenty points to targeted socio-economic goals (e.g., historically disadvantaged ownership, women/youth/disability participation, local enterprise status, and B-BBEE certification). The highest combined score determines the successful bidder, regardless of whether they submitted the lowest price.
• Standardised Bidding Forms (MBD Series): The tender mandates completion of specific South African government procurement forms, which standardise pricing declarations, preference claims, conflict-of-interest disclosures, and independent bid certifications. These must be submitted unaltered alongside the quotation.
• Central Supplier Database (CSD) & Tax Compliance: Bidders must provide a valid CSD registration report and proof of tax compliance status to verify financial standing and regulatory adherence before evaluation. The CSD is a national repository used by public entities to authenticate supplier legitimacy and tax clearance.