Objectives

The primary objective is to procure, brand, and deliver comprehensive Personal Protective Equipment (PPE) to equip participants in the Expanded Public Works Programme (EPWP) / Youth Empowerment and Development Programme (YED) operating under the Waste Management Section. The tender aims to ensure participant safety while advancing socio-economic transformation by prioritizing historically disadvantaged persons, women, youth, people with disabilities, and local Small, Medium and Micro Enterprises (SMMEs).

Scope

The successful bidder will supply and deliver a fixed quantity of standardized PPE items across multiple sizes. Deliverables include work suits, round neck T-shirts, golf T-shirts, black Chelsea-style safety boots, black socks, pigskin work gloves, and sun hats. All garments require precise embroidery of both the municipal and EPWP logos according to strict placement guidelines. The supplier must indicate a firm delivery period, maintain price validity for ninety days, and execute a formal written contract upon award. Submission requires completion of all prescribed municipal bidding forms, proof of tax compliance, and valid Broad-Based Black Economic Empowerment (B-BBEE) documentation.

Technical Requirements

• Work Suit: Pantan green 350c colour, composed of 65% polyester and 35% cotton with triple stitching. Features two large side pockets, one corner jacket pocket, one rear trouser pocket, two front side pockets, and reflective strips on jacket sleeves and trouser knees.
• T-Shirts: Golf T-shirts (65% polyester/35% cotton) and round neck T-shirts (100% cotton), both in Pantan green 350c.
• Footwear & Accessories: Black Chelsea safety boots, black knee-length socks, pigskin work gloves, and dark green wide-brim sun hats.
• Branding Specifications: Municipal logo embroidered on the left chest; EPWP logo on the right chest for all garments. EPWP text embroidered centrally on the back of the work suit. Hat logo centered on the front. Embroidery must be durable, neat, colourfast, and compatible with garment fabrics and washing methods. Final artwork, colours, and dimensions require municipal approval prior to production.
• Quantities: Fixed allocation across sizes (e.g., 136 work suits, 136 round neck T-shirts, 136 boots, 136 socks, 136 gloves, 136 hats, and 11 golf T-shirts).

Skills Requirements

No formal academic qualifications are mandated, but bidders must demonstrate proven operational capacity in textile sourcing, custom garment manufacturing, precision embroidery, and bulk logistics. Suppliers must possess strong administrative capabilities to accurately complete mandatory municipal compliance forms, manage tax compliance verification, and navigate preferential procurement scoring. Experience in public sector supply chain management, rigorous quality control processes, and financial stability to meet delivery timelines are essential.

Key Terms & Conditions

• 80/20 Preference Point System: Evaluation allocates 80 points to price competitiveness and 20 points to targeted socio-economic goals. Points are awarded for 100% black-owned enterprises, enterprises with greater than 30% female/youth/disability ownership, local EMEs, and Level 1 B-BBEE contributors. Proof via sworn affidavit or accredited certificate is required.
• MBD Documentation: Bidders must submit unaltered official municipal forms (MBD 1, 4, 6.1, 7.1, 8, 9) covering declarations of interest, independent bidding confirmation, past supply chain conduct, and contract acceptance. Re-typing or modifying these forms invalidates the submission.
• Tax & Registration Compliance: Active Central Supplier Database (CSD) registration and SARS Tax Compliance Status (TCS) PIN are mandatory. Foreign suppliers must complete additional residency and taxation questionnaires.