Tender Summary: ISO Audit Compliance Services (CCSO 01/2026)

Objectives

The primary objective is to engage a qualified service provider to maintain, update, and continually improve the Durban ICC’s Integrated Management System, with specific focus on ISO 45001 (Occupational Health and Safety Management) and ISO 14001 (Environmental Management). The goal is to ensure ongoing alignment with current international standards, national and provincial legislation, and local bylaws for the 2026/2027 operational period through structured audits, regulatory updates, and risk management enhancements.

Scope of Services

The appointed provider will deliver a one-off compliance update and evaluation service encompassing the following key deliverables:

• Update the safety, health, and environmental legal registers to reflect the latest applicable legislation and regulations.
• Revise the organizational risk register, including an onsite review conducted jointly with Durban ICC personnel.
• Perform comprehensive ISO 45001 and ISO 14001 compliance evaluations/audits against international, national, provincial, and local regulatory frameworks.
• Provide quarterly written updates regarding changes to relevant legislation impacting ISO 45001 and ISO 14001.
• Submit detailed compliance reports and actionable remediation plans upon audit completion.

All registers and risk assessments must be finalized within 30 business days of purchase order issuance. Audits will be scheduled between February and April 2027, with final reports due within 30 business days of completion. Non-compliance with timelines incurs a daily penalty of R500.

Technical Requirements

Bidders must strictly adhere to the official pricing schedule and submit all mandatory municipal bidding documentation. Technical compliance includes:

• Completion of all prescribed MBD forms, including declarations of interest, past supply chain management practices, independent bid determination, and preference point claims.
• Submission of a valid SARS Tax Clearance PIN or certificate, along with a current BBBEE certificate.
• Mandatory registration on both the Central Supplier Database (CSD) and the eThekwini Municipality Vendor Portal, with proof of registration attached.
• Adherence to the client’s internal safety, health, and environmental policies throughout service delivery.
• Compliance with South Africa’s data privacy legislation when handling any personal or corporate information.
• Submissions must be sealed, clearly marked with the RFQ reference number, and delivered physically before the stipulated deadline.

Evaluation utilizes an 80/20 preference point system, allocating 80 points for price competitiveness and 20 points for socio-economic goals, primarily the promotion of South African-owned enterprises.

Skills and Qualification Requirements

The lead ISO audit facilitator assigned to this project must demonstrate proven expertise and formal accreditation:

• Hold recognized qualifications/accreditations in ISO 9001, ISO 14001, and ISO 45001.
• Possess a minimum of five years’ experience delivering ISO audit compliance services to comparable entities.
• Provide verifiable proof of the facilitator’s ISO certifications and a detailed curriculum vitae.
• Submit at least two detailed reference letters from previous clients who have received similar ISO audit services.

Failure to satisfy any mandatory requirement will result in immediate disqualification during the initial compliance screening stage.

Explanation of Key Terms

• 80/20 Preference Point System: A public procurement scoring methodology where 80 points are awarded based on financial competitiveness, and 20 points are allocated for advancing specific socio-economic objectives, such as prioritizing locally owned businesses.
• POPIA: The Protection of Personal Information Act, South Africa’s primary data protection law governing the lawful collection, processing, storage, and sharing of personal information during contractual engagements.
• MBD Forms: Standardized municipal bidding templates used to verify bidder eligibility, disclose conflicts of interest, confirm independent pricing, and formally claim preferential procurement points.
• CSD & eThekwini Vendor Portal: Official government and municipal supplier registries required for vendor validation, invoice processing, payment authorization, and contract administration.