Objectives

The primary objective of this tender is to secure a qualified supplier capable of providing and delivering essential precasting materials and construction supplies to designated Ugu District Municipality facilities. The municipality aims to ensure cost-effective procurement while adhering to national preferential procurement legislation and maintaining reliable supply chain operations.

Scope of Work

The successful bidder will be responsible for supplying and delivering the following items to specified municipal store locations:

• 1000 MM ID x 250 MM High Pre-Cast Ring: 10 units
• 1000 MM ID x 250 MM High Pre Cast Ring: 20 units
• Cement (50KG bags): 40 units

Deliveries must be directed to Marburg Stores (Mar No 2 Lind Road) for Lines 1, 2, 4, 5, 6, and 7, and to Park Rynie for Line 3. The supplier must execute deliveries promptly upon order confirmation and ensure all goods meet standard municipal quality expectations.

Technical Requirements

Bidders must submit fully completed official municipal bidding forms without modification. Core technical and administrative requirements include:

• Submission of a valid Tax Compliance Status (TCS) PIN or Central Supplier Database (CSD) number.
• Proof of entity registration and legal structure (e.g., Pty Ltd, Close Corporation, Partnership).
• Sworn affidavits verifying ownership demographics (100% or 51%+ black people) and QSE/EME classification where applicable.
• Documentation demonstrating promotion of rural or urban local businesses within the municipality.
• Official proof of disability (Department of Health or SASSA grant) if claiming disability-specific preference points.
• All quotations must remain binding for a minimum of 30 days from the closing date.
• Bids must be physically sealed, correctly endorsed with the reference number, and deposited in the official tender box before the stipulated deadline. Late or incomplete submissions will be rejected.

Skills & Experience Requirements

This tender does not mandate specialized engineering or manufacturing expertise. Instead, it prioritizes administrative proficiency, logistical reliability, and strict regulatory compliance. Suppliers must demonstrate:

• Operational capacity to source, handle, and transport heavy construction materials safely and efficiently.
• Competence in completing standardized municipal procurement documentation, including accurate pricing, VAT breakdowns, and preference point claims.
• Ability to navigate anti-collusion, conflict-of-interest, and past supply chain management practice declarations.
• Clean compliance record: no listings on the Register for Tender Defaulters, no fraud/corruption convictions within the past five years, and no outstanding municipal rates/taxes in arrears.
• Full exclusion of any directors, shareholders, trustees, or stakeholders currently employed by national, provincial, or local government entities.

Key Terms & Conditions

80/20 Preferential Procurement System: An evaluation framework mandated by South African law where 80 points are awarded for competitive pricing and 20 points for socio-economic development goals (black ownership, local business promotion, youth/women/disabled empowerment). This ensures equitable economic transformation alongside value-for-money procurement.

Municipal Bidding Documents (MBDs): Standardized legal forms required by South African municipalities. These include declarations of interest, independent bid determination certificates, and past SCM practice disclosures designed to prevent fraud, bid-rigging, and conflicts of interest.

Tax Compliance & CSD Verification: Mandatory cross-verification through the South African Revenue Service (SARS) to confirm the bidder meets all statutory fiscal obligations prior to contract award.