Tender Summary: Recliner Chairs

Objectives

The primary objective is to procure and deliver three (3) new recliner chairs to Dr Pixley Ka Isaka Seme Memorial Hospital. The acquisition supports clinical operations by providing specialised seating designed to facilitate patient ambulation, improve mobility, and enhance comfort during treatment or recovery periods.

Scope

• Procurement Type: Supply and delivery of goods
• Item Description: Recliner Chairs
• Quantity: 3 Units
• Delivery Destination: Dr Pixley Ka Isaka Seme Memorial Hospital
• Quote Validity: 90 days from closing date
• Contract Duration: Single delivery; no recurring service or maintenance period specified

Technical Requirements

All supplied chairs must be brand-new, unused, and conform to the following clinical specifications:

• Adjustable leg rest and back rest mechanisms
• Four lockable castors for secure positioning and controlled movement
• Integrated pressure-relieving cushions to prevent tissue damage during prolonged use
• Upholstery constructed from easy-to-clean, clinically appropriate materials
• Minimum quality standard: Good
• Products must remain valid for a minimum of six months upon delivery
• Compliance with applicable South African National Standards (SANS/SABS) where relevant

Samples may be requested for physical verification against specifications. Failure to provide samples when formally requested will result in immediate rejection of the quotation.

Skills & Compliance Requirements

Although no dedicated technical training or engineering skills are mandated, bidders must demonstrate operational readiness and regulatory adherence through the following capabilities:

• Demonstrated Experience: Provision of at least one verified order and delivery note confirming prior supply to a private or public health facility
• Financial Capacity: Bank statement or audited balance sheet showing available funds equal to at least 40% of the quoted price (document must not exceed one month old)
• Regulatory Authorisation: Current licence issued by the South African Health Products Regulatory Authority (SAHPRA) permitting the manufacture, wholesale, or distribution of medical devices
• Corporate & Tax Compliance: Updated CIPC registration documents, B-BBEE status certificate or sworn affidavit, Central Suppliers Database (CSD) compliance report, and valid SARS tax clearance
• Administrative Execution: Completion of all mandatory returnable forms including Bidder’s Disclosure (SBD 4), General Conditions of Contract (GCC), Special Conditions of Contract (SCC), and Preference Points Claim Form (SBD 6.1)

Key Terms & Unusual Requirements

Preferential Procurement (80/20 System): Evaluation awards 80 points for competitive pricing and 20 points for socio-economic goals. Full points for the specific goal are reserved exclusively for South African-owned enterprises. Bidders must submit verifiable ownership documentation to claim these points.

SAHPRA Licensing: Mandatory regulatory approval required to legally distribute medical devices in South Africa. Ensures all supplied equipment meets national safety, efficacy, and quality benchmarks.

Anti-Collusion & Cover-Quoting Prohibition: Submitting multiple quotations through affiliated, linked, or controlling entities for the same line item is classified as fraudulent cover-quoting. Such actions trigger immediate disqualification and potential criminal referral.

Warranty & Performance Penalties: Suppliers guarantee goods against design, material, or workmanship defects for twelve (12) months post-delivery. Late deliveries incur daily penalties calculated at the prevailing prime interest rate. The purchaser reserves the right to terminate contracts for default, non-compliance, or corrupt practices, with suppliers potentially restricted from public sector engagement for up to ten years.