Tender Summary

The provided document contains two distinct informal tenders issued by the Nelson Mandela Bay Municipality. Below is a consolidated summary of their objectives, scope, technical requirements, and skills requirements.

1. Recycled Plastic Planters (Tender No: GQ09266388)

Objectives

To supply and deliver six (6) recycled plastic planter boxes in compliance with municipal specifications and a prescribed pricing schedule.

Scope

• Delivery of six planter units.
• Submission of a fully completed pricing schedule via the Informal Tender Portal before the closing deadline.

Technical Requirements

• Specifications are available at the Supply Chain Management office in Harrower Road, Port Elizabeth.
• Bidders must successfully register on the Nelson Mandela Bay Supplier Database.
• Failure to upload the pricing schedule or provide minimum requirements (which may be requested within 72 hours post-closing) renders the submission non-responsive.

Skills Requirements

General supply and logistics capabilities. Bidders must demonstrate compliance with municipal supplier registration and standard procurement regulations.

2. Building Renovations & Carpentry Works (Tender No: CSQ07265729)

Objectives

To execute comprehensive building renovations and carpentry works at a designated site in Ward 53, restoring structural elements, upgrading finishes, and installing fixtures.

Scope

• Roofing & Masonry: Dismantle collapsed roof components, remove and replace damaged brickwork, plaster, paint, install galvanized IBR roof sheets on pine purlins/trusses, and apply aluminium insulation sheeting.
• Rainwater Goods: Install seamless gutters, downpipes, brackets, and PVC fascia boards.
• Ceiling & Flooring: Install a suspended gypsum board ceiling on a steel grid, remove water-damaged flooring, lay sound-reducing underlay, and install click-laminate flooring.
• Blinds & Ironmongery: Supply and install aluminium Venetian blinds to specified window dimensions and chrome-plated 3-lever locksets on two office doors.
• Paintwork: Prepare and paint internal/external walls, skirting, doors, and frames using specified primers, paints, and varnishes.
• Carpentry: Replace boardroom and bathroom doors, install timber dado rails, and apply finishing coats.
• Site Management: Daily rubble removal, site security, and handover of a clean site.

Technical Requirements

• Contractor Grading: Open exclusively to CIDB Grade 1 (GB) or higher registered contractors. Active registration verification occurs during scoring.
• Pricing & Contingency: A compulsory 10% contingency line item must be priced. This amount is deducted from the contract value if unused. Unpriced contingencies render the tender non-responsive.
• Health & Safety: A comprehensive Health & Safety file is mandatory. Rates must be all-inclusive, covering site security until handover.
• Scheduling & Payment: A detailed programme must be submitted within three days of appointment. No part payments will be made; contractors must self-fund. Prices are valid for 30 days.
• Working Hours & Labour: Standard hours are weekdays 08H00–16H00. After-hours work requires Project Manager approval. Contractors must utilize local ward-based labour and submit EPWP certificates for contracts valued at R30,000 or above.
• Compliance: The 80/20 Preferential Procurement System applies. A compulsory site meeting is required. Failure to attend or submit required documents before closing results in disqualification.

Skills Requirements

• Proficiency in roofing, masonry, ceiling installation, flooring, painting, and joinery.
• Ability to prepare and maintain statutory Health & Safety documentation.
• Project management skills to develop and adhere to strict delivery programmes.
• Financial capacity to sustain operations without interim payments.
• Experience managing EPWP-compliant local labour and adhering to municipal supply chain protocols.

Key Terms Explained

• 80/20 Preferential Procurement System: A South African government policy allocating 80% of evaluation points to price and 20% to socio-economic transformation goals (e.g., black ownership, disability inclusion, local economic development).
• EPWP (Expanded Public Works Programme): A national initiative requiring contractors on qualifying municipal projects to employ and train unemployed local workers, with mandatory reporting via official certificates.
• CIDB Grading: The Construction Industry Development Board contractor classification system that verifies a firm's financial turnover, project experience, and operational capacity to undertake public infrastructure works.
• Compulsory Contingency Clause: A fixed percentage (10%) added to the quoted price to cover unforeseen site conditions. It is not an additional payment but a reserve that is mathematically deducted from the final contract sum if the actual costs remain below the quoted total.