Tender Summary: Refurbishment of Ruth Belonsky Swimming Pool

Objectives

The primary objective is to execute comprehensive refurbishment works at the Ruth Belonsky Swimming Pool complex under the Buffalo City Metropolitan Municipality. The project aims to restore, repair, and upgrade various facilities—including poolside structures, ablution blocks, offices, and external areas—ensuring they meet operational standards, enhance user safety, and maintain aesthetic and functional integrity.

Scope of Work

The scope encompasses detailed refurbishment tasks across multiple zones, as specified in the pricing schedule. Key activities include:

• Surface & Structural Repairs: Scraping, painting, varnishing, and polyfilling walls, ceilings, doors, and roofs across lifeguard rooms, ticket offices, plant rooms, storerooms, supervisor offices, and changing rooms.
• Tiling & Flooring: Removal and installation of mosaic tiles, rectangular white tiles, and pool edging slabs; application of specialised floor paints; and high-pressure cleaning of external paving.
• Fixture & Fitting Installation: Supply and installation of window handles, air conditioners, shower rails, curtains, cupboard lockers, door latches, ventilators, signages, and stainless steel doors.
• Plumbing & Electrical Maintenance: Repairing locked toilets, replacing taps, resolving water leaks, fixing broken tiles, restoring non-functional lighting, and partitioning showers using bricks, cement, and paint.
• External Works: Repainting exterior buildings with specified colour blends, varnishing face bricks, covering burglar gates, and ensuring all areas are left clean and tidy upon completion.

Bidders must conduct site measurements prior to quoting. All works must strictly adhere to the provided pricing schedule and specifications.

Technical Requirements

Bidders must comply with the following technical and administrative prerequisites:

• Mandatory registration on both the Buffalo City Metropolitan Municipality Supplier Database and the government Central Supplier Database (CSD).
• Valid tax compliance status, verified through the CSD system.
• Proof of past experience, including stamped invoices and completion certificates for similar refurbishment projects.
• A signed letter of authority authorising the designated signatory to act on behalf of the bidding entity.
• Firm, fixed pricing inclusive of VAT, with delivery/completion guaranteed within 8–12 weeks of receiving an official purchase order.
• Compliance with the General Conditions of Contract 2015 issued by National Treasury.
• Completion of all mandatory Municipal Bidding Documents (MBDs), including declarations of interest, preference points claims, past supply chain practices, and independent bid determination.

Skills Requirements

While not explicitly itemised, the nature of the scope necessitates the following competencies:

• Proven expertise in civil construction, painting, tiling, plumbing, electrical maintenance, and roofing repairs.
• Project management capabilities to coordinate multi-trade refurbishment activities within the stipulated 8–12 week timeframe.
• Ability to interpret technical specifications, conduct accurate site measurements, and source appropriate materials and fixtures.
• Knowledge of municipal supply chain regulations and procurement compliance standards.

Key Terms & Clarifications

80/20 Preference Points System: An evaluation model where 80% of scoring is based on price competitiveness, and 20% is allocated to specific socio-economic goals, primarily Broad-Based Black Economic Empowerment (BBBEE) status levels and supplier locality within the municipality.

Central Supplier Database (CSD): A national government registry used to verify supplier registration, tax compliance, and financial standing. Active registration is compulsory for bid responsiveness.

MBD Forms: Standardised municipal bidding templates requiring statutory declarations regarding conflicts of interest, collusive practices, past contract performance, and preference point claims. Failure to submit these renders a bid non-responsive.