Tender Summary: Remove and Replace Floor Tiles

Objectives

To safely remove deteriorated floor finishes and install durable, hygienic flooring solutions in critical patient and staff areas at St Margarets Community Health Centre, ensuring compliance with healthcare facility cleanliness, safety, and infection-control standards.

Scope of Work

• Location: Hast Waiting Area and Emergency Block at St Margarets CHC.
• Demolition & Removal: Complete removal of existing floor finishes across approximately 76.95 square metres.
• New Installations: Supply and installation of slip-resistant ceramic floor tiles and commercial-grade vinyl sheeting, along with matching ceramic skirtings.
• Cleanup & Handover: Thorough cleaning of all surfaces, complete removal of surplus materials and equipment, and provision of written warranties for materials and workmanship.
• Timeframe: All works must be completed within one month of the official order date.

Technical Requirements

• Ceramic Tiles: Must be A-grade, 600mm × 600mm, slip-resistant, and suitable for high-traffic clinical environments. Tiles must be level, properly aligned, evenly spaced, and grouted with matching compounds. Finished surfaces must be clean and free of defects.
• Vinyl Sheeting: High-quality, commercial-grade, durable, wear-resistant, and slip-resistant. Colour to be blue (subject to client approval). Installation must follow manufacturer guidelines, including substrate preparation, approved adhesives, and neatly sealed joints for a smooth, continuous finish.
• Skirtings: Matching ceramic tiles cut to a standard 100mm height, fixed with approved adhesive and grout that aligns with floor joints.
• Quality & Standards: All materials and workmanship must comply with relevant South African National Standards (SANS/SABS). Physical samples are available at the facility for verification prior to award.
• Warranty: The successful bidder must provide written warranties covering both supplied materials and installed workmanship.

Skills and Qualifications Requirements

• Professional Competence: Bidders must demonstrate full proficiency in commercial flooring installation and provide documented proof of qualification as a certified flooring installer.
• Experience: Minimum of one successfully completed, similar flooring project, supported by a formal completion certificate.
• Industry Classification: Contractors must hold a valid “1GB” designation, which refers to a specific provincial health infrastructure contractor grading required for medical facility maintenance contracts.
• Administrative Compliance: Mandatory submission of Central Supplier Database (CSD) registration, SARS tax clearance verification, updated CIPC business registration, B-BBEE status certificate or sworn affidavit, and a Medical Aid Administration Association (MAAA) number. All Standard Bid Document (SBD) declaration forms must be fully completed.
• Site Engagement: Attendance at the compulsory site briefing session is mandatory; failure to attend results in immediate disqualification.
• Sample Submission: Top-scoring bidders may be requested to submit physical product samples for final evaluation and approval.

Notes on Procurement Terms

This quotation operates under an 80/20 preferential procurement system, allocating 80 points to price and 20 points to specific goals (primarily promoting enterprises manufacturing or producing within KwaZulu-Natal). The contract is subject to standard General and Special Conditions of Contract, including performance security, penalty clauses for delays, and strict compliance with public finance regulations. Late submissions, incomplete documentation, or failure to meet mandatory administrative stages will result in automatic disqualification.