Tender Summary: Repair and Maintenance at Alabama Swimming Pool

Objectives

The primary objective of this procurement is to engage a service provider for essential repair and maintenance works at the Alabama Swimming Pool facility. The City aims to restore operational functionality and aesthetic quality to specific pool infrastructure while ensuring value for money within the prescribed financial limits. The contract will be awarded in accordance with the Preferential Procurement Policy Framework Act and the City's Supply Chain Management Policy, prioritizing bidders who achieve the highest total preference points rather than solely the lowest price.

Scope of Work

The scope encompasses repair and maintenance activities focused on the following specific deliverables:

• Repair of Mobile Lights: Restoration of portable or temporary lighting units located at the facility.
• Repainting of Baby Pool: Application of appropriate coatings to the shallow pool section designated for children.
• Replacement of Nose Paving: Removal and installation of new paving materials at the designated pool edge areas.

Technical Requirements

Bidders must demonstrate the ability to execute the scope within the following constraints:

• Financial Limits: Quotations must fall within the range of R30,000 to R300,000 (VAT inclusive).
• Submission Format: Only hard-copy quotations are accepted. Electronic submissions, emails, and faxed documents are strictly prohibited. Quotations completed in pencil or erasable ink will be deemed invalid; permanent ink must be used.
• Validity Period: Submitted quotations must remain valid for a period of 60 days from the closing date.
• Compliance: Bidders must adhere to all municipal bidding rules. No material or substantive requirements may be waived after the closing date.

Skills Requirements

Service providers must possess the following competencies:

• Electrical Maintenance: Technical expertise to diagnose and repair mobile lighting systems.
• Painting and Finishing: Proficiency in surface preparation and application of durable, water-resistant paints suitable for aquatic environments, specifically for the baby pool.
• Masonry and Construction: Skilled labor capable of demolishing existing paving and installing new nose paving with precision and durability.
• Project Management: Ability to coordinate resources and complete works efficiently within the agreed timeframe.

Explanation of Terms

Nose Paving: Refers to the tiling or paving along the immediate edge or coping of the swimming pool, often where swimmers enter or exit, or near starting blocks. Replacement involves removing damaged sections and installing new surfacing.

Mobile Lights: Portable lighting fixtures that can be moved or repositioned, likely used for illuminating the pool area during evening events or for temporary coverage.

Baby Pool: A shallow section of the swimming complex designed specifically for young children and beginners.

Preferential Procurement: A statutory framework requiring public entities to consider factors beyond price, such as historical disadvantage redress and local economic development, when awarding contracts. The highest preference points determine the winner, subject to acceptable performance.