Tender Summary: Repair Stormwater Line – Ward 13

Reference: SCM CQ: 4285/08 | Municipality: KwaDukuza Municipality

Objectives

• To engage a qualified contractor to repair damaged or defective stormwater drainage infrastructure within Ward 13.
• To execute the procurement process transparently and in compliance with Regulation 18 of the Municipal Supply Chain Management Policy.
• To advance local economic participation and transformation by allocating preference points to qualifying businesses.

Scope of Work

• Physical execution of stormwater line repair works in the specified ward.
• Submission of sealed physical quotes by the strict deadline; late, electronic, or faxed submissions will be rejected.
• Full compliance with municipal pre-qualification, financial standing, and transformation verification requirements prior to contract award.

Technical Requirements

• Contractor Grading: Minimum CIDB grading of 1CE or higher is mandatory.
• Central Supplier Database (CSD): Active and accurate registration is required for bid consideration.
• Financial Compliance: Bidders must provide proof that municipal accounts (water, rates, electricity, etc.) are not in arrears, or submit an official exemption affidavit/letter from the landlord or Ward Councillor.
• Defaulters Screening: All bidders will be cross-checked against the National Treasury Defaulters Database; listed entities will be disqualified.
• Documentation: All supporting evidence for preference claims and compliance must accompany the bid package.

Skills Requirements

The provided tender excerpt does not list explicit personnel qualifications or technical skill matrices. However, the 1CE contractor grading indicates the need for competent civil infrastructure specialists capable of performing stormwater repairs, including trench excavation, pipe laying/joining, backfilling, compaction, hydraulic testing, and site restoration in accordance with municipal engineering standards.

Key Terms & Definitions

• Closed Quotes: A formal procurement method where selected suppliers submit sealed price bids by a fixed deadline. Only physical submissions received on time are considered.
• 1CE Grading: A South African construction industry classification denoting capability to undertake civil engineering projects up to a prescribed monetary threshold. Higher grades reflect greater financial and operational capacity.
• EME/QSE: Exempt Micro Enterprise (annual turnover ≤ R10 million) or Qualifying Small Enterprise (turnover R10–R150 million). Both categories qualify for simplified BBBEE recognition.
• Black Woman-Owned: Enterprises where black women hold at least 51% equity and managerial control, eligible for targeted transformation preference points.
• Affirmative Business Enterprises: Businesses owned or controlled by historically disadvantaged individuals, receiving preferential treatment during contract adjudication as per national transformation policies.
• Specific Goals: Municipal scoring criteria (20 points total) designed to prioritize local suppliers and empower qualifying small businesses.

Evaluation & Adjudication Framework

• Preference Scoring: 10 points for businesses operating within KwaDukuza Municipal jurisdiction; 10 points for 51% EME/QSE Black Woman-Owned enterprises.
• Mandatory Pass/Fail Checks: CSD verification, municipal account clearance, and defaulter database screening are compulsory prerequisites.
• Adjudication Rights: The municipality reserves full discretion to accept any part or all of a quote, reject any or all bids, and is not obligated to award the contract to the lowest bidder.