Tender Summary: Repair to Faulty Borehole

Objectives

The primary objective is to restore a non-functional borehole system at Injabulo Clinic to ensure a reliable, sustainable water supply for clinical and operational needs. The procurement seeks to deliver cost-effective, high-quality rehabilitation services while complying with provincial health department regulations and national preferential procurement frameworks.

Scope of Work

• Complete diagnosis and repair of the faulty borehole system at Injabulo Clinic.
• Execution of all necessary mechanical, electrical, or structural interventions to restore full water extraction functionality.
• Contract duration: Once-off service delivery with no automatic renewal.
• Mandatory attendance at a site briefing session to assess conditions and align on deliverables.
• All costs, including labour, materials, equipment, transport, and commissioning, must be included in the quoted price.

Technical Requirements

The provided documentation does not outline detailed engineering specifications. Bidders are expected to:

• Conduct a comprehensive site assessment during the compulsory briefing to identify fault causes.
• Propose technically sound repair methodologies, compatible components, and durable materials suitable for healthcare facility water systems.
• Ensure all work meets applicable South African National Standards (SANS/SABS) and health infrastructure safety protocols.
• Submit fully completed, unaltered official quotation forms with firm pricing and clear delivery timelines.
• Provide proof of compliance with statutory registration requirements, including Central Supplier Database (CSD) verification and SARS tax clearance.

Skills Requirements

Bidders must demonstrate:

• Specialised expertise in borehole rehabilitation, pump system diagnostics, and water infrastructure maintenance.
• Qualified technical staff capable of executing repairs safely and efficiently in a clinical environment.
• Project management capability to deliver a once-off contract within agreed timeframes without compromising quality.
• Financial and operational stability to fulfil warranty obligations and respond promptly to post-repair performance issues.

Key Terms & Unusual Conditions

80/20 Preference Point System: Evaluation uses a weighted scoring model where 80 points are allocated for price competitiveness and 20 points for specific socio-economic goals. Full points for the specific goal are granted to enterprises registered within the municipality where the clinic operates, supporting local economic development.

Performance Security: The successful bidder must furnish a performance security (typically a bank guarantee or certified cheque) within 30 days of contract award to mitigate non-performance risk.

Prime Interest Rate Delay Penalty: Failure to complete the repair within the contracted timeframe triggers daily financial deductions calculated at the prevailing prime interest rate until actual completion.

Termination & Restriction Clauses: The Department may terminate the contract for default, non-compliance, or fraudulent conduct. Suppliers found guilty of restrictive practices or repeated defaults may be barred from public sector contracts for up to 10 years.