Objectives

The primary objective is to appoint a qualified service provider to supply the necessary labour, tools, and equipment for the repair and maintenance of roads within the Applesbosch/Ozwathini cluster. The municipality seeks a compliant contractor capable of executing civil maintenance works while adhering to municipal standards, applicable safety legislation, and national preferential procurement policies.

Scope of Work

The contract covers approximate quantities of civil maintenance activities, including:

• Site establishment with full health and safety equipment and machinery provision
• Traffic control, accommodation, and management of temporary deviations
• Earthworks involving trench excavation (depths less than 1.5m and 1.5m–2.5m), hard rock excavation, and disposal of unsuitable material
• Backfilling and compaction
• Installation of concrete pipe culvert collars
• Construction of stormwater headwalls and concrete inlets per specified design standards
• Provision of dayworks for unskilled and skilled labour, foremen, and machinery (flatbed trucks, compactors, mobile concrete mixers, and digger loaders)

Contractors must verify exact quantities on-site. Scheduled amounts are estimates, and no additional payment will be made for measurement discrepancies.

Technical Requirements

• Hold a minimum Construction Industry Development Board (CIDB) grading of 2CE or higher
• Maintain active tax compliance verified through the Central Supplier Database (CSD) and a SARS Personal Identification Number (PIN)
• Submit all mandatory municipal bidding documents, including declarations of interest, past performance, and independent bid determination
• Quote all prices in South African Rand, inclusive of VAT, with numerical and written amounts matching exactly
• Ensure proposal validity for a minimum of 30 days from the closing date
• Achieve a minimum functionality score of 60% during technical evaluation
• Comply with the 80/20 preference point system, allocating 80 points to price competitiveness and 20 points to specific socio-economic goals

Skills and Professional Requirements

• Site Agent Credentials: Points awarded based on qualification level (Degree/NQF 7, Diploma/NQF 6, or Certificate/NQF 5), minimum relevant experience (5–10 years), and possession of a Level 5 contractor licence certificate
• Proven Track Record: Submission of up to three appointment letters or completion certificates for similar civil or roads maintenance projects valued between R250,000 and R3 million within the past five years
• Equipment Capacity: Proof of ownership or lease agreements for essential plant (excavators, graders, rollers, tipper trucks, water carts), with points allocated per asset type
• Methodology Submission: A detailed project execution plan covering approach, timelines, construction sequencing, administration, quality management, health and safety, cash flow, labour allocation, and subcontractor usage

Key Terms and Clarifications

CIDB Grading: A national classification system that rates contractors based on financial capacity, project experience, and turnover potential for civil engineering works.

PPPFA 80/20 System: A preferential procurement framework where bids are evaluated primarily on price (80%) and secondarily on socio-economic transformation goals (20%), such as historically disadvantaged ownership and local enterprise presence.

CSD & SARS PIN: Mandatory national databases used to verify supplier registration and current tax compliance status before any contract award.

LIC Certificate: A contractor licensing requirement ensuring technical competence and financial stability to undertake public infrastructure projects.

MBD Forms: Standardised municipal bidding templates used to enforce transparency, conflict-of-interest disclosure, and contractual alignment with government procurement regulations.