Tender Summary: Repairs and Maintenance of Morebeng Branch Office

Objectives

The primary objective is to appoint a qualified service provider to execute comprehensive repairs, upgrades, and routine maintenance across the Morebeng Branch Office, Morebeng Technical Building, and Morebeng Library. The project aims to restore structural integrity, enhance facility security, improve accessibility, and ensure optimal operational functionality of municipal assets.

Scope

The scope covers diverse civil, electrical, plumbing, carpentry, and finishing works across three municipal sites. Key deliverables include:

• Door & Security Works: Supply and installation of solid doors, burglar doors, cylinder locksets, gate hinges, heavy-duty gate wheels, and buglar hooks.
• Plumbing & Sanitary Upgrades: Replacement of kitchen units, double-bowl sinks, urinal flash kits, toilet mechanisms, basin mixers, and garden taps.
• Structural & Civil Repairs: Bricking-up and plastering of old air-conditioner openings, pavement and walkway repairs, concrete roofing tile restoration with waterproofing, paving of outside entrance areas, construction of a concrete water tank stand, and extension of a wheelchair ramp.
• Fencing & External Works: Installation of clearview fencing, removal and replacement of steel palisade fencing, carport net and post replacements, and repainting of steel posts and gates.
• Electrical & Lighting: Replacement of interior and exterior LED globes, fluorescent bulbs, and installation of high-powered IP65 solar outdoor fixtures.
• Finishing & Interior Works: Internal wall painting with washable beige paint, supply and fitting of vertical fabric and steel blinds, and replacement of roof gutters and fisherboards.

Technical Requirements

Bidders must satisfy strict administrative and compliance prerequisites to qualify for evaluation:

• Current registration on the Central Supplier Database (CSD) with verified compliance status.
• A valid Tax Compliance Status PIN.
• Fully completed and signed Declaration of Interest and MBD 9 forms.
• A valid Construction Industry Development Board (CIDB) certificate graded at 1GB.
• Quotations must be submitted on official company letterhead, remain valid for fourteen days, and include a completed schedule of previous work.
• Subcontracting references or testimonials are strictly prohibited; only direct client appointment letters are acceptable.
• Incomplete submissions will result in immediate disqualification.

Skills Requirements

The procurement prioritizes proven industry experience and socio-economic transformation:

• Bidders must demonstrate relevant experience in building repairs, maintenance, or construction, supported by three direct appointment letters with verifiable client references.
• Evaluation follows an 80/20 preference point system, allocating 80 points to price competitiveness and 20 points to specific socio-economic goals.
• Points for specific goals are awarded for businesses owned by residents of the local municipality, women (≥51%), youth aged 18–34 (≥51%), and persons with disabilities.
• Functional scoring requires a minimum threshold of 80% to proceed to price evaluation.
• Contractors are contractually obligated to facilitate skills transfer to municipal personnel during project execution.

Notes on Unusual or Complicated Terms

• CSD Registration: A national government database used to verify supplier legitimacy, tax compliance, and broad-based black economic empowerment status.
• MBD 9: A standard municipal bid document requiring bidders to declare conflicts of interest and formally commit to anti-corruption and ethical procurement practices.
• CIDB Grade 1GB: The entry-level grading for general building contractors, indicating foundational competency and financial capacity for small-scale construction projects.
• 80/20 Preference Point System: A procurement framework where pricing accounts for 80% of the evaluation score, while 20% rewards socio-economic development targets aligned with national preferential procurement legislation.
• Skills Transfer: A contractual obligation requiring the successful bidder to provide structured training or hands-on experience to municipal staff to build local technical capacity.