Tender Summary: Repairs to Pump (REQ27351)

Objectives

The primary objective is to secure a qualified contractor to diagnose, repair, and restore a single pump to operational condition for the Ugu District Municipality. The municipality aims to achieve value for money while ensuring strict compliance with municipal supply chain management regulations and national preferential procurement legislation.

Scope of Work

• Item Description: Repairs to Pump
• Quantity: 1 Unit
• Delivery/Completion Timeline: To be confirmed upon order placement; bidders must indicate the expected turnaround period.
• Quotation Validity: Minimum 30 days from the closing date.
• Submission Protocol: Bids must be completed on official forms, sealed, endorsed with the reference number, and physically deposited at the municipal reception by the stipulated deadline. Electronic, faxed, typed, or late submissions will be automatically rejected.

Technical Requirements

• Mandatory Documentation: Bidders must submit fully completed official Municipal Bidding Documents (MBD1, MBD4, MBD6.1, MBD8, MBD9). Forms must not be re-typed. Incomplete, uncertified, or outdated documents will lead to automatic disqualification.
• Tax Compliance: A valid Tax Compliance Status (TCS) PIN or Central Supplier Database (CSD) number is compulsory. Foreign suppliers must complete the pre-award questionnaire.
• Contractual Framework: All work falls under the General Conditions of Contract (GCC) and any applicable special conditions.
• Compliance Declarations: Bidders must certify independence from collusive bidding, confirm no conflicts of interest with evaluating authorities, verify absence from the Register for Tender Defaulters, and disclose any outstanding municipal rates/taxes.

Skills Requirements

Although detailed engineering specifications are not provided in the invitation, bidders are expected to possess:

• Proven technical competency in pump diagnostics, mechanical/electrical repair, and preventive maintenance.
• Experience working within public sector supply chain environments and adherence to strict procedural compliance.
• Ability to provide accurate pricing, realistic delivery schedules, and appropriate warranty/support terms.
• Administrative proficiency to compile statutory proofs, preference-point affidavits, and declaration forms without error.

Key Procurement & Evaluation Terms

80/20 Preferential Point System: Evaluations follow the Preferential Procurement Policy Framework Act (PPPFA). Eighty percent of scoring is based on price competitiveness, while twenty percent is allocated for specific socio-economic goals. Bidders must submit sworn affidavits or certificates to claim points for:

• Ownership: Black people ownership thresholds (100%, 90–100%, 51–89.99%).
• Local Business Promotion: Operations within the municipality’s rural or urban jurisdictions.
• Empowerment Goals: Youth, women, and persons with disabilities ownership or directorship.

General Conditions of Contract (GCC): Standard legal terms governing performance, payment, liability, dispute resolution, and termination. Bidders must review these before quoting.

Tax Compliance Status (TCS): A digital verification issued by the South African Revenue Service (SARS) confirming the bidder meets all tax obligations. Required for all domestic suppliers.

The municipality reserves the right to accept or reject any bid, in whole or in part, and is not obligated to award the contract to the lowest bidder. All bids remain subject to adjudication according to the published scoring matrix.