Objectives

The primary objective of this tender is to design, produce, and broadcast a targeted radio advertising campaign to promote the uMgungundlovu District Municipality’s Debt Amnesty initiative. The campaign aims to increase public awareness, educate eligible residents about debt relief opportunities, and drive community participation through effective mass media communication.

Scope

The successful bidder will provide complete radio advertisement services on Gagasi FM. The scope encompasses:

• Production of a 30-second promotional audio spot featuring a recorded voiceover from the Mayor or another designated municipal principal.
• Scheduling and broadcasting of the advertisement three times daily throughout the contracted campaign period.
• End-to-end management of media flighting, quality assurance, and compliance with municipal supply chain management protocols.

Technical Requirements

• Broadcast Platform: Gagasi FM
• Format: 30-second pre-recorded voice promo
• Airtime Frequency: Three flights per day
• Submission Protocol: Quotations must be completed on official municipal bid forms, placed in a sealed envelope clearly marked with reference REQ06367/2026, and physically deposited in the designated municipal tender box by 12:00 on 10 November 2026. Only bids received in the tender box will be considered.
• Mandatory Compliance Documentation: Central Supplier Database (CSD) registration, Tax Compliance Status (TCS) PIN or certificate, B-BBEE verification certificate or sworn affidavit, MBD 4 (Declaration of Interest), MBD 8 (Past Supply Chain Practices), MBD 9 (Independent Bid Determination), and proof of good standing with municipal accounts (not older than three months).
• Evaluation Criteria: An 80/20 preference point system applies. Eighty points are allocated for price competitiveness; twenty points are reserved for specific socio-economic goals (up to ten points for race-based ownership ≥50% Black-owned/HDP and up to ten points for locality).
• Contractual Validity: Submitted prices remain valid for thirty days post-closing. Awards are subject to the General Conditions of Contract (GCC) 2010 and applicable special conditions.

Skills Requirements

While not explicitly itemized, the tender implicitly requires demonstrated expertise in radio media production and broadcasting operations. Essential competencies include professional audio recording and editing, script adaptation for municipal messaging, media planning and flighting, and familiarity with South African public procurement compliance frameworks. Bidders must possess operational capacity to meet strict submission deadlines, maintain broadcast-quality audio standards, and adhere to municipal performance monitoring and reporting requirements.

Key Terms & Compliance Notes

80/20 Preference Point System: A standardized South African government procurement scoring model. Eighty percent of evaluation points are awarded based on competitive pricing, while twenty percent are allocated for socio-economic transformation goals, specifically prioritizing historically disadvantaged individuals (HDI) ownership and local economic participation.

Proof of Good Standing with Municipal Accounts: Bidders must verify that their registered business address has no outstanding municipal rates, taxes, or service charges exceeding ninety days. This ensures financial accountability and prevents awarding contracts to entities with unresolved municipal debts.

Special Conditions of Tender: These outline strict performance monitoring mechanisms. Unsatisfactory delivery triggers written warnings, a seven-to-fourteen-day remediation window, potential payment withholding, contract termination, financial penalties, and possible exclusion from future municipal tenders.