Objectives

The primary objective of this tender is to procure a single plotter machine to support the operational and planning functions of the Water Services Planning Section within the Vhembe District Municipality. The acquisition aims to improve the municipality's capacity for producing high-quality large-format technical drawings, maps, and planning documentation.

Scope

The scope covers the supply, delivery, and handover of one (1) plotter machine to the designated municipal department. The procurement is structured as a quotation-based evaluation using an 80/20 preferential scoring system. Eighty percent of the evaluation points are allocated to price competitiveness, while twenty percent are distributed across designated socio-economic preference goals. The successful bidder will be required to execute a standard municipal goods purchase contract upon award.

Technical Requirements

The provided tender documentation does not outline specific technical parameters, such as print resolution, maximum media width, connectivity interfaces, or software compatibility. Bidders are expected to supply a commercially available plotter machine capable of supporting professional water services planning, engineering drafting, and large-format documentation. All bids must be submitted at firm prices inclusive of value-added tax and delivery costs to the prescribed municipal location. Mandatory compliance documentation includes a Central Supplier Database (CSD) summary report, a valid Tax Clearance Certificate or compliance letter, company registration proof, and evidence that the bidder or its directors are not in arrears with municipal rates and taxes (or a letter from a traditional authority confirming exemption).

Skills Requirements

As this is a straightforward procurement of standard office equipment, no specialized technical installation skills or ongoing service delivery expertise are required. The bidder must possess the logistical capability to source, transport, and deliver the equipment within the agreed timeframe. Administrative proficiency is necessary to complete the required municipal bidding forms accurately, including the Preference Points Claim Form and Declaration of Interest, to ensure full compliance with supply chain management regulations.

Explanation of Notable Terms

• 80/20 Point Scoring System: A preferential procurement framework where 80 points are awarded based on the lowest compliant bid price, and 20 points are allocated for specific socio-economic goals: Historically Disadvantaged Individuals (HDI), local economic development (locality), youth-owned enterprises, women-owned enterprises, and disability ownership.
• CSD Summary Report: An official verification document issued by the South African Revenue Service that confirms a supplier's tax compliance status. It serves as the primary evidence for claiming preference points and verifying basic eligibility.
• Firm Pricing: Bidders must quote fixed, non-negotiable prices that remain valid for the stipulated period. This requirement excludes price escalation clauses or foreign exchange adjustments, as the procurement involves a one-off goods purchase rather than a long-term service agreement.