Objectives

The primary objective is to secure reliable, compliant, and safe transport services for the World Homeless Day programme on 10 October. The municipality seeks to facilitate efficient passenger movement while adhering to public supply chain management regulations, preferential procurement policies, and occupational health and safety standards.

Scope

The contract covers a single round-trip transport operation for 15 participants. The service must run from the Stellenbosch Central Business District to Franshoek Town Hall and return. The supplier is required to provide one vehicle meeting all specified capacity and accessibility requirements for the duration of the event.

Technical Requirements

• Vehicle Specifications: Must accommodate exactly 15 passengers and be equipped with a dedicated wheelchair-accessible trailer.
• Driver Certification: The operating driver must hold a valid Professional Driving Permit (PDP).
• Supplier Registration: Bidder must be registered on the Central Supplier Database (CSD).
• Mandatory Documentation: Completed Municipal Bidding Document (MBD) forms 4, 6.1, 8, and 9; original sworn affidavit or SANAS-accredited B-BBEE certificate; municipal accounts for the company and all directors (not older than 90 days); tax compliance PIN; VAT and company registration details.
• Preference Scoring: Evaluation follows an 80/20 system: 80 points for price, 10 points for B-BBEE status level, and 10 points for local supplier status within Stellenbosch Municipality boundaries.
• Compliance & Insurance: Successful bidder must sign an indemnity form, maintain comprehensive operational insurance at their own cost, and fully comply with the Occupational Health and Safety Act.

Skills Requirements

• Licensed Commercial Operation: Drivers must possess current PDP credentials and demonstrate proficiency in commercial passenger transport and traffic legislation.
• Accessibility Logistics: Ability to safely load, secure, and transport wheelchair users using approved trailer equipment.
• Procurement Compliance: Administrative capability to accurately complete municipal bidding templates, substantiate preference claims, and adhere to strict submission protocols.
• Financial & Corporate Governance: Demonstrated ability to provide up-to-date municipal accounts, tax clearance, and corporate registration documentation for all directors and the entity.

Key Terms & Compliance Notes

PDP (Professional Driving Permit): A mandatory South African licence required for drivers operating vehicles for hire or reward, ensuring advanced competency in road safety, traffic law, and defensive driving.

MBD Forms: Standardised municipal bidding templates governing conflict-of-interest declarations, preference point claims, past supply chain misconduct disclosures, and independent bid certification.

CSD Registration: A national government supplier database that validates vendor credentials before any public entity can legally award contracts.

Original Sworn Affidavit Requirement: Unlike typical digital submissions, B-BBEE proof via affidavit must be physically hand-delivered to remain valid for the financial year, ensuring document authenticity and preventing fraudulent claims.

80/20 Preference System: A procurement scoring model where 80% of evaluation points are allocated to competitive pricing, and 20% are distributed between socio-economic transformation goals (B-BBEE level) and local economic participation (business premises within the municipality).