Objectives

The primary objective is to engage a compliant, cost-effective, and environmentally responsible service provider for the end-to-end management of obsolete ICT equipment. The initiative aims to ensure safe collection, secure data sanitisation, maximum material recovery, and lawful disposal of electronic waste across SAFCOL’s operational sites while adhering to lifecycle costing principles and national regulatory standards.

Scope of Work

The successful bidder will manage the complete logistical and processing lifecycle of designated e-waste. Core responsibilities include:

• Coordinating and executing collections from specified organisational premises.
• Supplying appropriate storage containers, cages, or bins at client sites as required.
• Safely handling, storing, and transporting e-waste using legally compliant and secure vehicles.
• Sorting and classifying equipment into reusable, recyclable, and non-recyclable categories.
• Performing secure data destruction or sanitisation on all data-bearing devices and issuing corresponding certificates.
• Maximising material recovery through authorised recycling channels.
• Ensuring environmentally sound disposal of hazardous or non-recyclable components, strictly prohibiting disposal via municipal landfill streams.
• Providing comprehensive documentation, including collection receipts, weighbridge certificates, recycling/recovery reports, and final disposal records.
• Maintaining strict adherence to occupational health, safety, and data protection protocols throughout all operations.

Technical Requirements

Bidders must demonstrate robust technical and regulatory compliance capabilities:

• Mandatory membership with the E-Waste Association of South Africa (Ewasa), with verifiable proof submitted.
• Valid licences, permits, and registrations required for lawful e-waste handling, transportation, and disposal in South Africa.
• Certified data destruction methodologies capable of securely erasing or physically destroying storage media on laptops, servers, desktops, and mobile devices.
• Established partnerships with legally recognised recycling and hazardous waste disposal facilities.
• Comprehensive insurance coverage for transportation, liability, and environmental contamination risks.
• Ability to generate and maintain auditable documentation trails for every collection batch, including weight certifications and chain-of-custody records.
• Full compliance with the Protection of Personal Information Act (POPIA), National Environmental Management: Waste Act, and Occupational Health and Safety Act.

Skills Requirements

While not explicitly itemised, the scope necessitates specialised competencies:

• Expertise in reverse logistics and bulk ICT asset management.
• Proficiency in hazardous materials handling and environmental compliance frameworks.
• Technical capability in IT asset data sanitisation and physical destruction processes.
• Strong administrative and reporting skills to manage weighbridge documentation, recycling certificates, and audit-ready compliance records.
• Project coordination experience to align collection schedules with client operational requirements across multiple sites.

Key Terms & Clarifications

• Ewasa Membership: Certification by the E-Waste Association of South Africa, indicating adherence to national e-waste management standards and industry best practices.
• Data Destruction Certificate: Official documentation verifying that all digital information on recovered IT equipment has been permanently erased or destroyed according to recognised security standards.
• 80/20 Preference Point System: A South African public procurement scoring model allocating 80 points to competitive pricing and 20 points to socio-economic transformation goals (e.g., black-owned, women-owned, youth-owned, or disability-owned enterprises).
• CSD Registration: Mandatory enrolment in the National Treasury’s Central Supplier Database, serving as the official registry for all entities contracting with state-owned institutions.