Objectives

The primary objective of this tender is to obtain a competitive written quotation for the supply and delivery of highback chairs to the Stellenbosch Municipality. The municipality seeks to procure functional, durable seating that complies with established quality standards while adhering to national and municipal public procurement legislation.

Scope

The scope covers the complete supply and delivery of highback chairs upholstered in black bonded leather. The procurement process integrates strict adherence to South African municipal supply chain management regulations, including mandatory compliance declarations, preference point allocations, and financial verification. The municipality retains full discretion to accept any quotation or portion thereof and is not obligated to award the contract to the lowest bidder.

Technical Requirements

• Product Specification: Highback chairs manufactured with black bonded leather. Bidders must confirm full compliance with minimum technical specifications outlined in the tender.
• Mandatory Documentation: Submission of completed MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim Form), MBD 8 (Declaration of Past Supply Chain Management Practices), and MBD 9 (Certificate of Independent Bid Determination).
• Financial & Regulatory Compliance: Valid Central Supplier Database (CSD) registration, SARS Tax Compliance PIN, VAT registration number, company registration details, and accurate banking information for payments.
• B-BBEE & Locality Verification: An original sworn affidavit or a SANAS-accredited B-BBEE verification certificate must be provided. To claim locality preference, suppliers must prove their business premises fall within the Stellenbosch Municipal boundary (WC024) via a valid municipal account or lease agreement.
• Pricing & Submission Standards: Quotations must appear on official letterhead, clearly disclose VAT registration, use indelible ink, prohibit correction fluid/tape, and ensure numerical and written amounts align. Late submissions will be automatically rejected.
• Alternative Offers: Bidders may propose alternatives, but the municipality assumes no obligation to evaluate or accept them.

Skills Requirements

No explicit technical certifications are mandated, but bidders must demonstrate operational capability to fulfill the contract. This includes logistical competence for timely delivery, financial stability to sustain municipal payment cycles, and administrative proficiency to accurately compile and submit all compliance documentation. Suppliers should also maintain adequate insurance coverage and adhere to occupational health and safety protocols during delivery and site handover.

Unusual or Complicated Terms

• 80/20 Preference Point System: A scoring framework where 80 points are awarded for price competitiveness and 20 points for socio-economic preferences. The 20 preference points are divided equally between B-BBEE status level (up to 10 points) and locality preference (up to 10 points for businesses operating within Stellenbosch Municipality).
• MBD Forms: Standardized South African government bidding templates used to verify bidder eligibility, declare conflicts of interest, claim preference points, and legally certify that bids were determined independently without collusive practices.
• Original Sworn Affidavit Rule: Unlike typical digital submissions, the sworn affidavit for B-BBEE claims must be physically delivered by hand to qualify for preference points. This ensures document authenticity and prevents fraudulent claims.
• Indemnity & OHS Disclaimer: The successful contractor must sign an indemnity form accepting full liability for property damage, injuries, or loss occurring during contract execution, in accordance with the Occupational Health and Safety Act. All related insurance costs remain the contractor’s responsibility.