Tender Summary: Pest Control Services

Objectives

The primary objective is to appoint a qualified service provider to deliver comprehensive pest control and fumigation services across all municipal properties within the Vhembe District Municipality jurisdiction.

Scope of Work

The scope encompasses fumigation and thorough cleaning of approximately 18,783.07 square metres of municipal space. This includes all offices, restrooms, halls, store rooms, and passages throughout the municipality’s buildings. The successful bidder will be required to execute these tasks in accordance with municipal specifications and sign a standard service contract.

Technical Requirements

Bidders must comply with standard municipal supply chain management regulations. Required documentation includes:

• A valid Tax Clearance Certificate or compliance letter.
• CSD summary report.
• Company registration certificate.
• Proof of tender purchase receipt.
• Municipal clearance certificate (or traditional authority letter) confirming no arrears older than three months.
• B-BBEE status verification certificate.

Evaluation follows an 80/20 point scoring system. Pricing must be submitted using official municipal forms, with provisions for non-firm pricing subject to predefined escalation formulas or exchange rate adjustments if imported content is involved. A Local Content Declaration may be required depending on sector designation. All documents must be pre-numbered, initialed, and submitted by the stipulated deadline via the designated bid box or postal address.

Skills Requirements

While not explicitly itemised, the nature of the work necessitates proven expertise in commercial fumigation, integrated pest management, and deep cleaning of large-scale public facilities. Providers must possess the necessary professional qualifications, industry certifications, and operational capacity to safely handle chemical treatments in occupied or semi-occupied municipal environments. Experience in delivering similar contracts for government entities is highly advantageous.

Unusual or Complicated Terms

• Non-Firm Pricing Escalation: Contracts may allow price adjustments during the term using a prescribed formula. Eighty-five percent of the original price is adjustable based on indexed factors (e.g., labour, transport), while fifteen percent remains fixed.
• Exchange Rate Variations: If any portion of the service relies on imported goods or materials, pricing may be adjusted based on average monthly exchange rates published by the South African Reserve Bank.
• Local Content Calculation: Bidders may need to declare and calculate the percentage of locally produced versus imported content using SABS SATS 1286:2011 standards, which impacts preferential procurement scoring.
• Preferential Procurement Scoring: Evaluation uses an 80/20 system where 20 points are allocated for specific goals: Historically Disadvantaged Individuals (10), Locality (4), Youth (2), Women (2), and Persons with Disabilities (2). Proof of eligibility must be submitted with the bid.
• Document Preparation: Tenders must be pre-numbered and initialed before submission. Late or improperly sealed bids will be rejected.