Tender Summary: Pest Control Services

Objectives

The primary objective is to appoint a qualified service provider to deliver comprehensive pest control and fumigation services across all municipal facilities within the Vhembe District Municipality, ensuring hygienic and compliant working environments.

Scope of Work

• Complete fumigation and thorough cleaning of all municipal offices, restrooms, halls, store rooms, and passages.
• Total coverage area: 18,783.07 square metres.
• All specified areas must be meticulously cleaned prior to or concurrently with fumigation treatment.

Technical Requirements

The tender documentation does not prescribe detailed technical methodologies or approved chemical lists. Bidders are expected to demonstrate:

• Capability to safely execute large-scale indoor fumigation and deep-cleaning operations.
• Adherence to national health, occupational safety, and environmental regulations governing pest management.
• A structured approach to scheduling, site preparation, chemical application, and post-treatment ventilation/cleaning.
• Transparent pricing that covers all labour, equipment, consumables, and statutory taxes for the full area.

Skills & Experience Requirements

While explicit competency matrices are not provided, successful bidders must possess:

• Valid company registration and appropriate pest control/licensing credentials.
• Proven track record in delivering municipal or commercial-scale fumigation and cleaning contracts.
• Operational capacity to deploy trained personnel and equipment across approximately 18,783 m² of indoor space.
• Administrative competence to meet municipal compliance standards, including tax clearance, B-BBEE verification, and financial standing.

Key Procurement & Contractual Terms

80/20 Preference Point System: Evaluations allocate 80 points to price competitiveness and 20 points to designated socio-economic goals. Points are distributed among Historically Disadvantaged Individuals (10), Locality (4), Youth (2), Women (2), and Disability (2). Claiming these points requires verified documentation such as CSD reports, identity documents, or medical certificates.

Non-Firm Pricing & Escalation Formula: The contract permits price adjustments using a standardized formula where 85% of the original bid price is variable (adjusted via published indices for factors like labour, transport, and clothing) and 15% remains fixed. Bidders must submit a factor breakdown that totals 100% to calculate future escalations.

Local Content Declaration: Bidders must calculate and declare the percentage of locally sourced content versus imported components per SABS SATS 1286:2011 guidelines. This ensures alignment with national industrial development policies.

Municipal Clearance & Traditional Authority Letter: Bidders must provide proof that their municipal business account (or director's account) is not in arrears, with clearance not older than three months. Alternatively, bidders operating in areas without formal municipal billing may submit a letter from a traditional authority confirming non-payment of rates and taxes.

Submission Protocols: All tender documents must be pre-numbered and initialed by the bidder. Late submissions will be automatically rejected. The municipality reserves the right to request post-award verification of preference claims, local content calculations, and compliance documentation.