Objectives

The primary objective of this tender is to procure and deliver professional-grade multimedia equipment to support the Thabazimbi Local Municipality’s communications, broadcasting, and council-meeting recording operations. The municipality seeks a reliable supplier capable of providing high-quality audio-visual hardware that aligns with current municipal broadcasting standards and enhances internal content production capabilities.

Scope

The scope covers the complete supply, delivery, and handover of twenty-two distinct multimedia items across multiple categories. Suppliers must indicate a clear delivery period and guarantee 100% fulfillment of all listed quantities. The scope includes:

• Camera systems and stabilization equipment
• Post-production workstations and editing displays
• Recording media, storage drives, and power/battery solutions
• Connectivity, conversion, and live-switching hardware
• Chroma-key backdrops and acoustic treatment materials
• Professional lighting rigs and mounting hardware
• Wireless audio transmission systems

Technical Requirements

Bidders must supply equipment that meets or exceeds the following specifications:

• Camera & Stabilization: Canon EOS R50 twin-lens mirrorless kit; professional fluid-head tripods (E-image EK630 or equivalent); DJI RS 4 Pro Combo 3-axis handheld gimbal.
• Post-Production & Displays: Apple Mac Studio M4 Max workstation (14-core CPU, 32-core GPU, 36GB RAM, 1TB SSD); 27-inch 4K UHD IPS editing monitor with height-adjustable stand; Mac-compatible keyboard and mouse set.
• Recording & Storage: 14-inch teleprompter compatible with mirrorless/cinema cameras; two 2TB USB-C portable SSDs (USB 3.2 Gen 2 or better); two 256GB SDXC UHS-II V60 cards; two 256GB SDXC V30/U3 cards; Canon BP-A30/BP-A30N spare battery kit; Canon LP-E17 battery and charger kit.
• Connectivity & Switching: Comprehensive video cabling and converter kit (HDMI, Micro-HDMI to HDMI, USB-C, Ethernet, SDI-to-HDMI converter, and allowance for council-sitting setups); Blackmagic Design ATEM Mini Pro ISO live switcher (or equivalent 4-input HDMI switcher with ISO recording, streaming, USB webcam output, and Multiview); 24-inch monitoring display for ATEM Multiview.
• Production Environment: Two pull-up green screen systems; three acoustic wall panel packs (minimum 12 panels per pack, self-adhesive/mountable, NRC 0.95, 120x60cm); five bi-colour COB video lights (2800K–6500K, dimmable, Bowens mount); two 90cm Bowens-mount softboxes; five heavy-duty light stands (minimum 2m height); one dual wireless microphone system (two transmitters, one receiver).

Skills Requirements

This is a supply-only contract; therefore, formal installation, commissioning, or training skills are not explicitly required. However, bidders must demonstrate:

• Proven experience in supplying professional broadcast and multimedia equipment to public sector entities.
• Robust logistics and inventory management capabilities to ensure timely, undamaged delivery of fragile electronic components.
• Strong administrative capacity to compile and submit mandatory South African public procurement compliance documentation accurately.

Key Terms & Compliance Notes

80/20 Preference Point System: Tender evaluation allocates 80 points based on competitive pricing and 20 points for socio-economic goals. Points are awarded proportionally for contracting enterprises owned by historically disadvantaged persons and for implementing programs for enterprises regarded as Exempt Micro Enterprises (EMEs) located within the municipality’s local jurisdiction.

Mandatory Compliance Forms: Bidders must submit completed MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim), MBD 8 (Past Supply Chain Management Practices Declaration), and MBD 9 (Certificate of Independent Bid Determination). These forms verify conflict-of-interest disclosures, anti-collusion declarations, and past performance records.

Locality & Financial Clearance: Proof of business address and municipal rates/taxes will determine eligibility for locality preference points. Bidders must also provide a municipal rates clearance statement confirming no arrears exceeding 90 days, alongside a valid Tax Clearance Certificate, Central Supplier Database (CSD) report, B-BBEE certificate, and bank confirmation letter.

Council-Sitting Allowance: The cabling kit includes provisions for integrating with existing municipal council chamber broadcasting infrastructure, requiring compatibility with standard AV routing and signal distribution setups used during official council proceedings.