Objectives

The primary objective is to procure and deliver durable, standardised asset identification barcodes to support the municipality’s fixed asset register and inventory management processes.

Scope of Work

The contract encompasses the supply and delivery of customised asset tags. The successful bidder must deliver all goods within seven days of appointment, with municipal payment processed within thirty days of receipt of a valid invoice. The municipality reserves the right to accept or reject any quotation without obligation to award to the lowest bidder.

Technical Requirements

• Material Construction: Anodised aluminium tags engineered for high durability, corrosion resistance, and long-term outdoor/industrial use.
• Printing & Sealing: Municipal logo, entity name, and barcode must be permanently sealed within the anodised layer to prevent tampering, peeling, or environmental degradation.
• Barcode Type: One-dimensional alphanumeric barcodes compatible with enterprise asset management, industrial, automotive, military, and healthcare tracking systems.
• Numbering Schemes: Four sequential allocation blocks: 017000–017999, 018000–018999, 019000–019999, and 020000–020999.
• Mounting & Attachment: Tags must include integrated fixing mechanisms and adhesive backing options for versatile installation across different asset types.
• Dimensions: Multiple standard sizes as outlined in the tender specification schedule.

Skills & Compliance Requirements

• Supplier Registration: Mandatory active registration on the Central Supplier Database (CSD) with a comprehensive report detailing owner/director demographics (gender, race, age, disability status) and registered business address.
• Administrative Documentation: Submission of completed municipal bidding forms, certified company registration documents, VAT registration proof, and valid municipal rates clearance or legally accepted alternatives (SAPS affidavit, lease agreements, or traditional authority letters).
• Conflict of Interest Disclosure: Formal declaration confirming no blood relationship, kinship, or employment ties with state officials involved in bid evaluation or adjudication.
• Integrity & Conduct Verification: Written confirmation of no convictions for fraud or corruption, no contract terminations by public entities in the past five years, and absence from the Register for Tender Defaulters.
• Independent Pricing Certification: Signed declaration confirming bids were prepared independently without collusion, price-fixing, market allocation, or communication with competitors.
• Preferential Procurement Eligibility: Capacity to substantiate socio-economic ownership structures to claim preference points, including at least 51% black ownership, 51% women equity, 51% youth-owned firms, and disability inclusion. Shareholder/directorship proof or updated CSD reports must be submitted.

Explanation of Key Terms

• CSD Report: A national supplier verification document that confirms registration status and provides mandatory demographic data required for preferential procurement scoring.
• MBD Forms: Standardised municipal bidding templates used to ensure legal compliance, declare conflicts of interest, verify past supply chain conduct, and certify independent pricing.
• 80/20 Preference Point System: A scoring methodology where 80% of evaluation points are awarded for competitive pricing and 20% for advancing designated socio-economic categories (black-owned, women-owned, youth-owned, and disabled-owned enterprises).
• Audi Alteram Partem: A legal principle requiring fair hearing procedures before imposing sanctions such as temporary exclusion from public procurement.