See details below or the tender documentation
2026-10-19 10:00
Stellenbosch Municipality
Catering Services, Event Management Services, Event Logistics and Activations, Food and Beverage Supplies
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REQUEST FOR FORMAL WRITTEN PRICE QUOTATIONS: RFQ Baphi Abafazi Wellness Event
Kindly furnish me with a written quotation for the service indicated above and as depicted in the document.
The quotation must be submitted on the letterhead of your business with completed MBD supporting documentation and emailed to [email protected] and [email protected] by not later than 19 October 2026 at 10 am.
Disclaimer: Copy of the B-BBEE Certificate issued by a Verification Agency accredited by SANAS or the ORIGINAL Sworn Affidavit must be submitted by hand within 48 hours of submission of quote (the original sworn affidavit is valid for the year therefore it must be delivered by hand and will be kept on file for the year.) Please ensure that the municipal statement of account of the all the directors and of the company are also submitted (Not older than 90 days)
The primary objective is to engage a qualified catering service provider to deliver a comprehensive meal, beverage, and event support package for the Stellenbosch Municipality’s “Baphi Abafazi Wellness Day.”
The contract covers full catering services for 100 attendees on 23 October 2026, from 09:00 to 14:00 at Amazink Live. The provider must supply coffee and tea, breakfast buns, prepacked lunches (beef lasagne, green salad, garlic roll), and assorted soft drinks. All crockery, cutlery, serviettes, décor, and dedicated service staff for setup, live service, and breakdown are included.
Bidders must demonstrate proven experience in large-scale event catering and logistics management for groups of 100 or more. Required competencies include coordinating full-service delivery within strict timeframes, adhering to food safety and hygiene standards, and managing post-event breakdown. Administrative proficiency is essential to navigate municipal procurement processes, compile compliance documentation, and meet preferential scoring criteria. Financial stability and operational capacity to execute the contract independently or with pre-approved subcontractors are mandatory.
MBD Forms: Standard South African municipal bidding templates used to verify eligibility, declare conflicts of interest, claim preference points, and confirm independent pricing.
CSD (Centralised Supplier Database): A national government registry mandatory for all suppliers conducting business with public entities.
B-BBEE (Broad-Based Black Economic Empowerment): A South African policy framework that awards procurement preference points based on a supplier’s verified socioeconomic transformation scorecard.
Locality Preference: An additional scoring criterion granting maximum points to businesses physically operating within the Stellenbosch Municipal area.
Foamite Restriction: Polystyrene foam packaging is prohibited due to environmental regulations; alternative eco-friendly or recyclable containers must be used.
Persons in Service of the State: Government officials, council members, and public sector employees are legally excluded from participating in this procurement to prevent conflicts of interest.
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