Objectives

The primary objective is to secure a 24-month renewal of the Cibecs endpoint backup licensing while transitioning the existing on-premises deployment to a cloud-based architecture. The initiative aims to preserve and enhance data recovery capabilities for nomadic end-point devices across two distinct corporate domains (SANPC and SFF), ensuring business continuity and rapid restoration following system crashes, device loss, or accidental data deletion.

Scope of Work

The successful bidder will manage the complete lifecycle of the backup solution renewal and migration. Key deliverables include:

• Renewal of Cibecs Endpoint Backup licenses for a 24-month period.
• Full migration of the backup infrastructure from on-premises servers to a secure cloud environment.
• Configuration and integration to support user access across both the SANPC and SFF domains using the client's existing account credentials.
• Delivery of a fully operational cloud-hosted backup system with maintained disaster recovery functionality.
• Submission of an unconditional, VAT-inclusive pricing schedule with clear cost breakdowns.
• Adherence to a 90-day quotation validity period and completion of works within agreed timelines, with payment processed within 30 days of invoice receipt.

Technical Requirements

• Deploy and configure the Cibecs Endpoint Backup solution in a cloud-native environment.
• Migrate existing on-premises data, policies, and configurations without disrupting active backup cycles.
• Implement multi-domain authentication and access controls for SANPC and SFF user bases.
• Ensure enterprise-grade data encryption, integrity verification, and rapid restore capabilities.
• Provide comprehensive system documentation, administrator training, and post-migration technical support.
• Comply with all mandatory public sector procurement documentation, including Central Supplier Database (CSD) registration, SARS tax compliance verification, and valid BBBEE status proof.
• Submit all bids electronically with complete Standard Bidding Document (SBD) annexures, including declarations of interest, past supply chain practices, and independent bid determination.

Skills Requirements

While not explicitly itemized, the tender implicitly requires demonstrated expertise in cloud infrastructure migration, enterprise endpoint backup administration, and multi-domain network management. Bidders must exhibit strong project management capabilities, experience in executing zero-downtime migrations, and familiarity with South African public procurement compliance frameworks. Technical personnel should possess relevant certifications or documented experience in cloud platforms, data protection protocols, and IT disaster recovery operations.

Key Terms & Definitions

Cibecs: An enterprise-grade endpoint backup and disaster recovery software specifically designed for nomadic devices such as laptops and mobile workstations, enabling rapid data restoration after hardware failure or loss.

B-BBEE (Broad-Based Black Economic Empowerment): A South African legislative framework designed to promote economic participation and ownership among historically disadvantaged groups. Preference points are awarded based on verified ownership demographics (e.g., 51%+ Black owned or 30%+ woman owned).

PPPFA (Preferential Procurement Policy Framework Act): South African legislation governing state procurement, mandating a scoring split of 80% for price and 20% for specific socio-economic goals.

CSD (Central Supplier Database): A national repository managed by National Treasury used to verify supplier registration, tax compliance, banking details, and historical performance before contract award.

SBD Forms: Standardized bidding documents required by South African state entities to ensure uniform compliance, transparency, and legal declarations regarding conflicts of interest, collusive practices, and financial standing.