Objectives

The City of uMhlathuze Municipality aims to procure a complete turnkey solution for the supply, installation, and finishing of a control room schematic board. The primary objective is to deliver a durable, precisely aligned, and professionally finished display system capable of supporting long-term operational use in a municipal control environment.

Scope of Work

The contractor is responsible for managing all phases of the project, including:

• Supply and delivery of all specified materials, including front panels, plywood backboards, timber framing, fastening systems, and consumables.
• Construction and installation of a rigid timber support frame to ensure structural stability and long-term rigidity.
• Mounting of front panels onto backboards using rear-entry screws only, ensuring a seamless and professional finish.
• Precise alignment and joining of adjacent panels to eliminate visible gaps.
• Provision of all necessary labour, supervision, specialised manpower, tools, equipment, and personal protective equipment (PPE).
• Final inspection, commissioning, defect rectification, and workplace rehabilitation upon completion.

Technical Requirements

The installation must strictly adhere to the following specifications:

• Twelve (12) white architectural-grade PVC foam front panels measuring 2750 × 1220 × 6 mm.
• Twelve (12) plywood backboards measuring 2440 × 1220 × 9 mm.
• Fixings must be exclusively rear-entry screws positioned within 25 mm of the top and bottom edges. No screws, nails, or hard materials are permitted in the central display area to allow unobstructed operator pin insertion.
• Adjacent panels must fit tightly together; gaps may not be concealed with fillers, putty, or similar materials.
• The structure must allow individual panels to be dismantled and removed in the future without damaging the panels or supporting framework.
• All work must achieve a neat, durable finish compliant with municipal quality standards and dimensions confirmed during the site briefing.

Skills and Qualification Requirements

Bidders must demonstrate proven capability in precision carpentry, joinery, and controlled-environment installations. Required competencies include:

• Proficiency in interpreting technical specifications and executing precise measurements, cutting, and alignments.
• Experience working with architectural-grade PVC materials and plywood fabrication.
• Ability to manage site logistics, enforce safety protocols, and coordinate inspections within an active municipal facility.
• Formal compliance with South African public procurement regulations, including CIDB Grading 1 certification, Central Suppliers Database (CSD) registration, valid tax clearance, and a Letter of Good Standing.
• Submission of completed Standard Bidding Document (SBD) forms covering conflict of interest, past supply chain practices, and independent bid determination.

Key Terms and Compliance Notes

CIDB Grading 1: A South African Construction Industry Development Board classification indicating eligibility for small-scale construction and installation projects.

CSD Registration: Mandatory national supplier registry required for all government contracts; non-registration results in automatic disqualification.

SBD/MBD Forms: Standardised compliance documents used by South African municipalities to verify bidder legitimacy, prevent collusion, and formally declare potential conflicts of interest or past contractual defaults.

Preferential Procurement (80:20 System): A scoring methodology prioritising historically disadvantaged individuals and designated groups in line with Broad-Based Black Economic Empowerment (BBBEE) policies. Points are awarded based on ownership, management demographics, and youth/disabled participation.

Compulsory Site Briefing: Attendance is mandatory to verify physical site conditions, access constraints, and final technical specifications before quotation submission. Failure to attend may result in disqualification.