Objectives

The primary objective of this tender is to procure a reliable, compliant, and cost-effective transport service to facilitate safe mobility for elderly residents within the Franschhoek area, ensuring consistent access to essential community facilities.

Scope of Work

The contract covers round-trip transport between Groendal and Wemmershoek, with designated pickup points at Groendal Clinic and La Motte Hall. The municipality reserves the right to adjust service frequency, quantities, or routes, requiring the successful bidder to accommodate changes or cancellations with twenty-four hours' advance notice. The procurement follows a formal quotation process where the municipality retains full discretion to accept, reject, or modify any submitted offer.

Technical Requirements

• Quotations must be submitted on official business letterhead via email by the stipulated deadline; late submissions will be automatically rejected.
• Bidders must complete and attach all mandatory Municipal Bidding Documents (MBD 4, 6.1, 8, and 9), covering conflict of interest, preference claims, past supply chain management practices, and independent bid determination.
• Proof of Broad-Based Black Economic Empowerment (B-BBEE) status is mandatory, submitted either as a SANAS-accredited verification certificate or an original sworn affidavit physically delivered by hand.
• Valid municipal statements of account for the company and all directors (dated within ninety days) must accompany the submission.
• Registration on the Centralised Supplier Database (CSD) is compulsory.
• Bidders must demonstrate active tax compliance, valid VAT and company registration numbers, and secure banking details for payment processing.
• Successful contractors must execute an indemnity agreement assuming full financial and legal responsibility for operational damages, injuries, or fatalities. All insurance costs are borne by the contractor, and strict compliance with the Occupational Health and Safety Act is required.
• Bidders with outstanding municipal debt exceeding ninety days across any South African municipality are automatically disqualified.

Skills Requirements

While not explicitly itemized, the tender implicitly requires operators possessing valid commercial driving licenses, proven experience in elderly passenger transport, routine vehicle maintenance capabilities, and route coordination proficiency. Providers must demonstrate organizational capacity to manage dynamic scheduling, communicate effectively with facility staff, maintain rigorous safety standards, and adapt swiftly to last-minute service adjustments.

Key Terms & Conditions

80/20 Preference Point System: Bid evaluation allocates eighty points to price competitiveness and twenty points to socio-economic objectives. Ten points are awarded based on B-BBEE status level, and ten points for operating within the Stellenbosch municipal boundary. Non-compliant or out-of-area bidders receive zero preference points.

State Employee Exclusion: Individuals employed by national/provincial governments, municipalities, parliaments, or constitutional institutions are strictly prohibited from bidding to eliminate conflicts of interest and ensure fair competition.

Indemnity & OHS Exemption: Contractors must legally shield the municipality from all claims arising from service execution, aligning with occupational health and safety legislation. This clause shifts full risk liability to the service provider.

Hand-Delivered Affidavits: If a B-BBEE certificate is unavailable, an original sworn affidavit must be physically submitted; digital copies or scanned versions are invalid for preference point claims and must be retained on file for the year.