Request for Quotation: Meter Passive Base Cover

Procuring Entity: City of uMhlathuze

RFQ Number: 70000017131 (10107533)

Closing Date: 28 August 2026, at 12:00

Objectives

The primary objective of this Request for Quotation (RFQ) is to procure a specific component, a "Meter Passive Base Cover," for the City of uMhlathuze. The process is aimed at acquiring the goods at a competitive price from a qualified and compliant supplier. The municipality seeks to establish a contract with a single supplier for the provision of this item, ensuring that all goods meet the specified technical standards and that the supplier adheres to all legislative and municipal procurement requirements.

Scope of Services and Goods

The scope of this tender is limited to the supply and delivery of the "Meter Passive Base Cover" as described in the specification. The required quantity and delivery period are to be filled in by the bidder on the official RFQ form. The delivery address is the Supply Chain Management Unit, End of Betastraal, Alton, Richards Bay. The contract will be for a single delivery of the specified goods. There is no compulsory site meeting, and the tender is for goods only, not services.

Technical Requirements

The goods must meet the following specific technical specifications, which describe a "Passive Base Bypass" component:

• Material: The cover must be manufactured from Polycarbonate, a durable and impact-resistant thermoplastic.
• Busbar Interface: It must include a busbar interface, which is a critical electrical connection point for the meter.
• Conductive Elements: The component must include a 2mm Copper Sheet for electrical conductivity and a 3-7 Micron Tin Plate for corrosion resistance and solderability.

This is a specialised component used in electricity metering infrastructure. The "passive base bypass" is a feature that allows for the safe isolation or bypass of the meter without interrupting the power supply, typically for maintenance or safety purposes. The combination of polycarbonate for insulation and copper/tin for conduction is essential for safe and reliable operation.

Skills and Compliance Requirements

Suppliers must meet several administrative, financial, and legal requirements to be considered. These are mandatory and failure to comply will result in disqualification.

• Central Supplier Database (CSD) Registration: Suppliers must be registered on the CSD and provide their CSD number. Registration is a prerequisite for evaluation.
• Municipal Database Registration: Suppliers must also be registered on the Municipal Council's own supplier database.
• Tax Compliance: A valid Tax Compliance Certificate must be submitted.
• Compensation Fund: A Letter of Good Standing with the Compensation Fund (or a Tender Letter from the Department of Labour) is required.
• Declaration Forms: Several completed and signed declaration forms are mandatory, including:
  • MBD 4 (Declaration of Interest): To declare any relationship with persons in the service of the state.
  • MBD 8 (Past Supply Chain Management Practices): To declare any history of restrictions or terminations.
  • MBD 9 (Certificate of Independent Bid Determination): To certify that the bid was prepared independently and without collusion.
• Preferential Procurement: Bidders must complete the Preferential Procurement Points Claim Form to claim points for the 80/20 preference point system. Proof must be attached for claims related to ownership (e.g., women, youth, disabled, rural areas) and management targets.
• Documentation: Quotations must be completed in black ink, signed, and all alterations must be signed for. Supporting documents such as proof of address (Rate & Tax Invoice, Lease Agreement, or SAPS-certified Affidavit) for the company and its directors are required.

Important Conditions

• Price Validity: No price increases will be approved after the submission of the quotation.
• Disqualification: Late, incomplete, or unsigned submissions will be invalidated. Unsigned price alterations will also lead to disqualification.
• Evaluation: The quotation will be evaluated based on compliance with the mandatory requirements, pricing, and preferential procurement points claimed.