Objectives

The primary objective is to appoint a qualified service provider to supply and deliver complete breakfast and lunch catering services for a single-day event accommodating 150 attendees at the Sandringham venue on 19 November 2026.

Scope of Work

The scope covers the end-to-end provision of morning tea/breakfast and lunch meals for 150 persons. This includes menu development, food preparation, portioning, packaging or plating, transportation, and on-site delivery to Modderfontein Road, Sandringham. The engagement is strictly limited to a one-off event on the specified date. All quotations must encompass labour, materials, consumables, supervision, overheads, profit, royalties, taxes, levies, duties, exchange rate variations (if applicable), disbursements, and delivery costs. Pricing must be quoted in South African Rand (ZAR), with Value Added Tax (VAT) excluded from unit rates but included in the final total. Rates remain fixed for the contract duration.

Technical Requirements

• Submission of all mandatory Standard Bidding Documents (SBDs), including SBD 4 (Declaration of Interest) and SBD 6.1 (Preference Points Claim Form).
• Valid Tax Compliance Status (TCS) PIN or certificate issued by the South African Revenue Service (SARS).
• Central Supplier Database (CSD) registration number (MAAA) or an updated CSD summary report.
• Proof of Broad-Based Black Economic Empowerment (B-BBEE) status via a SANAS-accredited verification certificate or a compliant sworn affidavit.
• Reference letters confirming successful catering of similar events within the past two years.
• Photographic evidence of previously prepared meals for comparable functions.
• Formal quotation issued on official company letterhead, duly signed.
• Quotation validity period of 90 days. Submissions close on 15 October 2026 at 11:00. Late or incomplete bids will be rejected.
• Compliance with the General Conditions of Contract (GCC) issued by National Treasury.

Skills & Experience Requirements

• Proven capability to cater for large groups (minimum 150 pax) with consistent quality and timely execution.
• Demonstrated logistical competence to coordinate delivery, setup, and service for a single-day institutional event.
• Experience in public sector or corporate catering environments, ensuring adherence to health, safety, and hygiene standards.
• Ability to navigate public procurement compliance frameworks and maintain accurate financial and operational records.

Key Terms & Clarifications

• 80/20 Preference Point System: A South African public procurement evaluation model where 80 points are awarded based on price competitiveness and 20 points are allocated to specific socio-economic goals, primarily B-BBEE status, Exempted Micro Enterprise (EME)/Qualifying Small Enterprise (QSE) classification, and ownership by black individuals in underdeveloped areas.
• Standard Bidding Documents (SBDs): Official government forms used to standardise bidder declarations, tax compliance verification, preference claims, and conflict-of-interest disclosures across all state tenders.
• Tax Compliance Status (TCS) PIN: A unique identifier issued by SARS that enables the purchasing entity to instantly verify a supplier’s tax standing and clearance status.
• Central Supplier Database (CSD): A mandatory national registry for all entities conducting business with the South African government; registration is a prerequisite for bid eligibility.