Tender Summary

Objectives

The primary objective is to procure a qualified service provider to deliver comprehensive Microsoft Office Package training to a cohort of 30 Work-Integrated Learning (WIL) learners, ensuring they acquire practical digital competencies aligned with workplace expectations.

Scope of Work

• Design and deliver structured training modules covering essential Microsoft Office applications.
• Ensure all required Microsoft Office software and related productivity tools are correctly installed and configured on learner computers.
• Provide complete installation details, licensing information, and configuration records to the client’s IT Department upon completion.
• Manage training logistics, attendance tracking, and administrative reporting for the specified 30 learners.

Technical Requirements

• Accreditation: Supplier must hold current accreditation from the relevant Sector Education and Training Authority (SETA).
• Compliance Documentation: Submission of all prescribed Standard Bidding Documents (SBDs), including SBD1, SBD4 (Declaration of Interest), SBD8 (Past Supply Chain Management Practices), SBD6.1 (Preference Points Claim Form), and SBD9 (Certificate of Independent Bid Determination).
• B-BBEE Verification: Valid Broad-Based Black Economic Empowerment certificate or sworn affidavit to qualify for preference points.
• Central Supplier Database (CSD): Mandatory registration on the government CSD for all local suppliers.
• Tax Compliance: Active tax compliance status verified through the South African Revenue Service (SARS); non-compliant bids will be disqualified.
• Bid Validity: Quotations must remain binding for 60 calendar days from the closing date and time.
• Pricing & Payment: All costs must be clearly itemised; unconditional discounts only. Payment will be processed within 30 days of successful completion and receipt of a valid tax invoice.
• Evaluation Criteria: Weighted scoring system comprising 80% for price and 20% for specific goals (B-BBEE ownership metrics).

Skills Requirements

• Demonstrated expertise in designing and facilitating Microsoft Office training programmes that meet SETA competency and assessment standards.
• Technical proficiency to deploy, configure, troubleshoot, and document Microsoft Office installations across multiple learner devices.
• Strong instructional design, classroom management, and group facilitation skills to effectively train and assess 30 learners.
• Administrative competence to prepare fully compliant, accurately priced, and properly documented bid submissions in accordance with public sector procurement regulations.

Key Terms & Conditions

• WIL (Work-Integrated Learning): An educational model that integrates theoretical classroom instruction with practical workplace experience to enhance graduate employability and industry readiness.
• SETA Accreditation: Official recognition by a Sector Education and Training Authority, confirming that the training provider, curriculum, and assessment methods meet nationally recognised quality standards.
• PPPFA Preference System: A procurement policy framework that allocates evaluation points to promote economic transformation, specifically awarding points for enterprises that are 51% or more Black-owned, or 30% or more Black woman-owned.
• CSD & Tax Compliance Verification: Government-mandated registers used to validate supplier legitimacy and financial standing; failure to register or maintain tax compliance results in automatic bid disqualification.