Objectives

The primary objective of this tender is to appoint a capable supplier to provide and deliver essential building and painting materials to the City of uMhlathuze within the prescribed timeline, ensuring quality, cost-effectiveness, and compliance with municipal procurement regulations.

Scope of Work

The procurement covers the supply and delivery of specific construction and finishing materials to the Supply Chain Management Unit in Richards Bay. The scope includes:

• Paint (20LT Barriertex Tuscan Villa roller brush)
• Set of 6 Hamilton Fibreglass paint brushes (sizes: 25mm, 38mm, 50mm, 75mm, 100mm, 150mm or equivalent)
• 5L Lacquer thinners
• 80 grit sanding paper rollers (1m x 300mm width)

Bidders must quote unit prices, total prices (excluding VAT), and specify delivery lead times. The total estimated procurement value is less than R300,000 (including VAT). Delivery must be completed by 25 September 2026 at 12h00.

Technical Requirements

• All supplied goods must strictly conform to the described specifications, brands, or approved equivalents.
• Quotations must be completed in black ink; submissions made in pencil will be rejected.
• Any modifications to pricing or terms must be manually signed by the bidder; unsigned alterations result in immediate disqualification.
• Pricing is fixed upon submission. No post-submission price increases or adjustments will be permitted.
• Suppliers must account for statutory changes, including VAT and any applicable customs or excise levies.
• Late or incomplete submissions will invalidate the quotation.

Skills and Compliance Requirements

• Proficiency in registering and maintaining active status on the Central Suppliers Database (CSD).
• Ability to accurately complete mandatory municipal declaration forms (MBD 4, MBD 8, MBD 9) and attach all required supporting documents.
• Understanding of the preferential procurement scoring system and capability to compile verifiable proof for demographic and ownership claims.
• Logistics and project management skills to ensure timely delivery within the stipulated lead time and deadline.
• Financial and administrative competence to handle fixed pricing, VAT compliance, and statutory levy calculations.
• Mandatory registration with the uMhlathuze Municipal Council Database and provision of a valid Tax Compliance Certificate and Letter of Good Standing.

Explanation of Unusual or Complicated Terms

• CSD Registration: The Central Suppliers Database is the official national registry for all public sector suppliers. Active registration and verification are mandatory prerequisites for evaluation and contract award.
• Preferential Procurement (80:20 Model): Bid evaluation uses an 80% price weighting and 20% preference weighting. Preference points are awarded for socio-economic goals such as Black African ownership, women/youth/disabled participation, and enterprises located in rural areas or townships. Documentary proof is required to claim these points.
• MBD Forms: Standard municipal bid documents requiring bidders to declare potential conflicts of interest, confirm clean past procurement records, and certify that bids were independently determined without collusion or price-fixing with competitors.
• Letter of Good Standing: An official compliance document confirming that the supplier meets statutory labour and compensation fund obligations, ensuring legal employment practices.